Lease Administrator – Assistant

Red Tail Acquisitions

Supports commercial property management and accounting operations at Red Tail Acquisitions. Ensures accurate financial records and smooth administrative processes.

Posted 7/29/2026full-timeIrvine • California • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in commercial property management and real estate accounting, with a strong focus on invoice processing, tenant billing, and compliance documentation. Proficient in utilizing Yardi and Microsoft Office Suite to support financial reporting and operational efficiency.

Highest-signal resume keywords

Commercial Property ManagementYardi ProficiencyCAM ReconciliationsInvoice ProcessingTenant Billing Processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryRecord ManagementFinancial ReportingCharge Batch ReviewBudget PreparationVendor Compliance DocumentationCertificate of Insurance ProcessingReconciliation Package AssemblyMonthly Rent PostingUtility Transfer Coordination

Tools & Technologies

YardiMicrosoft Office SuiteExcel

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

Real Estate AccountingCommercial ManagementTenant NotificationsOperating BudgetsService Contracts

About the role

Key responsibilities & impact

Maintain organized filing systems to ensure efficient and accurate record management
Process tenant Certificates of Insurance (COIs), including data entry and distribution of required notices
Prepare and distribute the Commercial AM Report
Generate balance due reports and issue tenant notifications as needed
Accurately and timely post monthly commercial corporate rent checks
Process invoices in Yardi and other platforms, ensuring proper coding and approval routing
Coordinate and manage utility transfers, account setup, and ongoing maintenance
Pull and prepare reports to support CAM reconciliations and annual budget processes
Assemble reconciliation packages—including rent statements, reconciliation letters, and refund checks—for tenant distribution
Process full-service lockbox payments, ensuring accurate posting
Monitor and clear open charge batches and receipts within AME
Review and resolve invoices pending in Payscan, including items requiring follow-up or additional action
Review and post charge batches, including late fees and sales tax entries
Review service contracts for accuracy and compliance with company standards
Track and maintain vendor Certificates of Insurance
Serve as backup support for Executive Suites operations as needed
Process operating invoices for commercial managers without dedicated assistants via the centralized invoice email system
Prepare general reports as requested by management
Perform other duties as assigned to support departmental operations

Requirements

What you’ll need

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Real Estate, or related field preferred (or equivalent work experience)
2+ years of experience in commercial property management, real estate accounting, or related administrative support
Experience with Yardi (preferred), including invoice processing, charge batches, and reporting
Familiarity with CAM reconciliations, operating budgets, and tenant billing processes
Experience handling COIs and vendor compliance documentation
Proficiency in Microsoft Office Suite, particularly Excel

Benefits

Comp & perks

fully company-paid employee health insurance
paid vacation and sick time
paid holidays
life insurance for full-time employees
access to exclusive discounts just for being part of the team