Provide full administrative support to the executive
Own calendar and schedule management, anticipating needs and proactively and effectively managing the executive's time accordingly while prioritizing customer and partner meetings
Ensure that requests are responded to in a timely manner and using best judgment to assist and make decisions without supervision when applicable
Screen and manage phone and email inquiries and requests
Plan all internal and external meetings for the organization; manage the agenda, logistics, presentations, follow-up, and any other associated action items
Prepare and review expense reports in compliance with Red Hat’s policies
Coordinate travel arrangements, managing complex itineraries and booking flights, hotels, ground transportation, etc.
Help compose and edit presentations and documents for senior management, events, and customer meetings
Build relationships with other executive assistants worldwide, both internally and with customers and partners externally
Manage and track key projects and deadlines and monitor deliverables on behalf of the executive, e.g., yearly performance reviews, quarterly bonus allocations, all-hands calls and meetings, sales kickoffs, and partner conferences
Maintain deep knowledge of company operations, policies, and procedures
Use Salesforce.com (SFDC) to help the executive run reports
Work cross-functionally in preparation for company meetings, organizational communications, etc.
Be proactive in anticipating the executive’s needs and solving challenges before they escalate
Effectively manage the details of highly confidential and critical company projects
Perform routine administrative and logistical duties, like answering calls and correspondence, filing, copying, faxing, etc.

Requirements

7+ years of experience working as an executive assistant, preferably supporting sales executives
Proven ability to prioritize, handle multiple tasks, and meet deadlines in a fast-paced environment while maintaining high attention to detail
Solid work ethic and positive attitude; ability to work as part of a team
Demonstrated ability to manage multiple projects and tasks with solid analytical skills
Experience creating presentations and excellent written and verbal communication skills
Proven experience ensuring that the executive's calendar is properly managed to maximize the effective use of their time, allocating time to critical areas as needed
Experience coordinating global calendars while working across numerous time zones
Experience monitoring and tracking impending deadlines
Proven ability to work on your own and display ingenuity in anticipating and handling situations that may arise
Bachelor’s degree is a plus.

Benefits

Comprehensive medical, dental, and vision coverage
Flexible Spending Account - healthcare and dependent care
Health Savings Account - high deductible medical plan
Retirement 401(k) with employer match
Paid time off and holidays
Paid parental leave plans for all new parents
Leave benefits including disability, paid family medical leave, and paid military leave
Additional benefits including employee stock purchase plan, family planning reimbursement, tuition reimbursement, transportation expense account, employee assistance program, and more!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementschedule managementexpense report preparationtravel arrangementspresentation creationproject managementanalytical skillstime zone coordinationdeadline tracking

Soft Skills

attention to detailsolid work ethicpositive attitudeteam collaborationproactive problem solvingcommunication skillsingenuityability to prioritizemulti-tasking

Certifications

Bachelor’s degree