Recuvia

HR Assistant – Founder

Recuvia

part-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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Salary

💰 €29,000 - €32,400 per year

About the role

  • You are the person who ensures the founder can focus on her core work.
  • You keep track of appointments, organize to-dos, anticipate needs, ask questions, gather information, and are there when something needs to be done quickly, precisely, and reliably.
  • Calendar and appointment management, including prioritization
  • Preparation and structuring of weekly planning
  • Event, travel, and and workshop organization, including coordination of small community formats and "Powerhouse by Strive" network events
  • Research on internal HR, people, and organizational topics
  • Preparation of information, presentations, and documents
  • Preparation of proposals/quotes (not a sales role)
  • Friendly, professional client communication
  • Preliminary bookkeeping (collecting/structuring receipts for the accounting firm)
  • Preparing information for payroll (time reports)

Requirements

  • Vocational/commercial training with at least 2 years of professional experience or back-office experience
  • Strong ability in structuring, prioritization, and organization
  • Very good written communication in German (C1); English is a nice to have
  • Enjoy organizing, sorting, and simplifying processes and information
  • Digital literacy and routine with tools (Outlook, Langdock/ChatGPT, MS Office, Canva, Jamie and other AI tools)
  • Ability to adapt to tone and communication style
  • Reliability & integrity — especially because you will work closely with the founder
  • Desire to help shape the role and take on more responsibility over time
Benefits
  • Opportunities for development
  • Midijob part-time – approx. 15 hours/week (potentially more in the future)
  • Start date: immediately
  • Hybrid work – predominantly remote with regular office days
  • 2-year contract with the intention of long-term collaboration
  • EU remote work possible after the probation period
  • 28 days vacation
  • Individual training budget after the probation period
  • Free access to networking events
  • Team events
  • 50% mobility allowance (for full-time)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementappointment managementevent organizationtravel coordinationresearchpreparation of presentationspreliminary bookkeepingpayroll preparationproposal preparationstructuring information
Soft Skills
organizationprioritizationwritten communicationadaptabilityreliabilityintegrityclient communicationproblem-solvingattention to detailtime management
Certifications
vocational trainingcommercial training