RecruitMyMom

Part-time Administrator, Personal Assistant

RecruitMyMom

part-time

Posted on:

Location Type: Hybrid

Location: Cape Town • South Africa

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Salary

💰 ZAR 220 per hour

About the role

  • Manage the Founder’s inbox and calendar, ensuring all meetings, appointments, and reminders are seamlessly organised.
  • Coordinate monthly invoicing by gathering necessary data from project managers, issuing invoices, and following up on outstanding payments.
  • Maintain and curate the digital filing system (Google Drive), ensuring all documents are easily accessible and logically structured.
  • Draft and prepare professional proposals, presentations, and general administrative documentation.
  • Monitor deadlines, action lists, and renewals to ensure no critical tasks or commitments are missed.
  • Provide light PA support, including managing personal appointments, coordinating school-related communications, and handling various errands.
  • Facilitate weekly check-ins to review priorities and maintain momentum across all business activities.

Requirements

  • Proven track record in office administration, executive support, or personal assistance.
  • Must be based in Cape Town to facilitate occasional in-person meetings.
  • Highly confident in using Google Workspace (Docs, Sheets, Drive, Gmail) and various digital productivity tools.
  • Exceptional written and verbal communication skills with a professional and warm demeanour.
  • A proactive self-starter who can work independently and maintain high attention to detail under minimal supervision.
Benefits
  • Flexible part-time hours (approx. 15–25 hours per month).
  • Primarily remote setup with minimal travel for meetings.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationexecutive supportpersonal assistanceinvoicingdocument managementproposal draftingpresentation preparationdeadline monitoringtask management
Soft Skills
written communicationverbal communicationattention to detailproactiveself-starterindependent workprofessional demeanororganizational skills