RecruitMyMom

Executive Assistant, CEO

RecruitMyMom

contract

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 ZAR 30,000 - ZAR 35,000 per month

About the role

  • Own task & priority management – Track CEO commitments, organise priorities, and ensure nothing falls through the cracks
  • Manage a complex, multi-time-zone calendar – Coordinate meetings while protecting focused work time
  • Coordinate international travel – Flights, accommodation, logistics, and scheduling
  • Prepare meeting briefs & capture action items – Ensure follow-through and accountability
  • Act as communication bridge – Liaise between the CEO and team members across countries and time zones
  • Manage inbox & correspondence – Triage emails, draft responses, and surface priority items
  • Maintain document systems - Keep Google Drive Structured, searchable and organised
  • Maintain and update a Google Sheets-based performance dashboard across all employees
  • Collect performance updates from team leads on a fortnightly cadence
  • Prepare CEO-ready summaries highlighting who is on track, behind, and emerging trends
  • Monitor probation timelines and ensure milestone check-ins occur
  • Maintain organised employee documentation (contracts, role descriptions, KPIs)
  • Support recruitment by helping define roles, post job ads, screen applications, and coordinate interviews

Requirements

  • Relevant tertiary qualification preferred.
  • Proven experience supporting a Founder or C-level executive, ideally in a 20–80 person startup or SME
  • Exceptional organisational skills
  • Experience working across multiple time zones
  • A proactive mindset
  • Excellent written communication skills
  • Working knowledge of Google Workspace
  • Strong Google Sheets capability (comfortable building and maintaining dashboards, not just data entry)
  • Working knowledge of the following software tools ClickUp, Zappier, Slack
Benefits
  • Remote role with flexible working hours
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Google SheetsGoogle Workspaceperformance dashboardtask managementcalendar managementdocument managementemail triagemeeting coordinationrecruitment supportaction item tracking
Soft Skills
organisational skillsproactive mindsetwritten communicationprioritizationattention to detailcross-cultural communicationtime managementaccountabilityliaison skillsadaptability
Certifications
tertiary qualification