RecruitMyMom

Executive Assistant

RecruitMyMom

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Salary

💰 ZAR 30,000 - ZAR 40,000 per month

About the role

  • Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones.
  • Coordinate domestic and international travel, itineraries, and expense management.
  • Prepare agendas, presentations, reports, and executive briefing documents.
  • Act as a gatekeeper, managing and prioritising communications and requests.
  • Coordinate meetings, including minute-taking and action tracking.
  • Maintain structured records, documentation, and filing systems.
  • Support workflow management and follow up on key deliverables.
  • Draft professional correspondence and communications on behalf of executives.
  • Liaise with internal teams, clients, and external stakeholders.
  • Support client-facing coordination and executive-level administration.
  • Identify opportunities to improve administrative processes and efficiencies.
  • Assist with ad-hoc projects, reporting, and operational initiatives.
  • Handle sensitive and confidential information with absolute discretion.

Requirements

  • Degree or diploma in Business Administration, Office Management, or a related field.
  • 4–6+ years’ experience supporting senior executives or leadership teams.
  • Proven experience managing executive calendars, travel, and competing priorities.
  • High proficiency in Microsoft Office, Google Workspace, and collaboration tools.
  • Strong written and verbal communication skills.
  • Experience working across time zones and with US or international stakeholders.
  • Exceptional organisational and time management skills.
  • Strong attention to detail and follow-through.
  • Professional, clear, and confident communication.
  • High level of discretion, integrity, and confidentiality.
  • Proactive, solutions-oriented, and dependable.
  • Calm, adaptable, and effective in a fast-paced environment.
  • Able to work independently while collaborating closely with leadership.
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationexpense managementagenda preparationreport preparationminute-takingdocumentation managementworkflow managementprofessional correspondenceadministrative process improvement
Soft Skills
communication skillsorganisational skillstime managementattention to detaildiscretionintegrityproactiveadaptabilitydependabilityindependence
Certifications
degree in Business Administrationdiploma in Office Management