Administrative Assistant I
Race Communications
full-time
Posted on:
Location Type: Hybrid
Location: Stallion Springs • California • United States
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Salary
💰 $18 - $22 per hour
Job Level
About the role
- Tracks and files permitting, construction, and engineering documentation
- Processes invoices and creates Purchase Requests (PRs)
- Organizes, tracks, and disseminates permit information to appropriate individuals and locations
- Updates and maintains address records
- Uses intermediate to advanced skills in Microsoft Excel for spreadsheet management and joint pole database compliance
- Processes and tracks departmental billing
- Communicates with other departments regarding billing matters
- Reads and interprets construction prints, fiber designs, splice designs, maps, permits, etc.
- Evaluates service requests for new or un-engineered locations, determining feasibility and scope of work
- Evaluates complaint tickets and communicates information internally and externally
- Troubleshoots reported issues with field technicians, providing necessary information and troubleshooting guidance.
- Communicates permit information and restrictions to field technicians promptly
- Tracks, assigns, processes, and clears corrective actions provided by pole owners
- Additional duties as required.
Requirements
- Eligibility for US Employment without sponsorship
- Minimum of 18 years of age
- High School Graduate or GED is required
- Ability to work overtime, weekends, holidays, or off hours
- Minimum of one year working in an office setting
- Proven advanced proficiency in Excel
- Knowledge of AutoCAD, google earth a plus
- The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
- Proficiency in Spanish Language desirable
Benefits
- 100% Company-Paid Medical and Dental Benefits
- Free Fiber Internet Service
- Competitive base salary
- Comprehensive Benefits Package: 100% company-paid medical and dental insurance (starting the 1st of the month following your start date), PTO (vacation, sick), 11 paid holidays, paid birthdays, 401k matching (4%)
- A culture built on integrity, mutual respect, and a shared purpose
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft ExcelAutoCADdatabase complianceconstruction documentationinvoice processingpermit information managementtroubleshootingservice request evaluationbilling processingconstruction print interpretation
Soft Skills
communicationorganizational skillsproblem-solvinginterpersonal skillsattention to detailability to work overtimeability to work in a teamadaptabilitytime managementcustomer service
Certifications
High School GraduateGED