Quincy Institute

Operations

• Processing accounts receivables, accounts payables
• Maintain records and keep the records organized
• Prepare journal entries
• Liaise with contributors to verify the accuracy of invoices, track missing invoices, payments, respond to requests, etc.
• Liaise with staff about deadlines for receipt uploads and check the chart of accounts for accuracy
• Liaise with vendors to be sure all documentation is received and all contact information is provided on invoice
• Update budget amounts, staff expense cards, and transaction uploads in the organizations
• Spend and Expense account
• Assist in preparing 1099s, sales tax returns, etc. as needed
• Assist with the preparation of budgets and financial statements
• Assist with tax filings and payroll processing
• Support director in streamlining and implementing processes for vendor payments, reimbursements, and budget set ups in the organization’s Spend and Expense account

Operations Associate