Executive Assistant

Qualtrics

full-time

Posted on: 9/4/2025

Origin: • 🇺🇸 United States • Utah

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Mid-LevelSenior

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About the role

Plan events like our global TACOS recognition celebration event, swag for employees and also events tied to our global workplaces
Help plan and manage team off sites, fiscal year budgeting exercises, space planning, and more
Handle confidential and sensitive topics & materials; maintain highest level of integrity
Manage all travel and logistics associated with travel for your executive(s)
Own the schedule for your leaders by arranging meetings and ensuring effective time prioritization
Set and track agendas for meetings, take notes and action items, submit expenses monthly, and provide administrative support
Write and proof departmental communications; edit customer outreach emails; may manage leaders’ inbox

Bachelor’s degree required
Past Executive Assistant experience is required (5+ years is ideal)
Preference for experience in a fast-paced, tech startup environment
Expert-level written and verbal communication skills
Strong problem-solving skills
Strong organizational skills with the ability to stay on top of and complete multiple tasks in a timely manner
Consistently produce work with the highest level of attention to detail
Consistently deliver high-quality professional customer service to internal and external customers with the ability to be personable and happy to help in a variety of situations
Visionary spirit: ability to think ahead and anticipate needs, work independently and accomplish tasks
Adaptive: tackle new tasks with little notice or instruction
Self-starter, taking initiative on new tasks with little guidance or oversight
Work collaboratively with all other executive assistants at headquarters and remote locations to maintain a smoothly working corporate environment
The utmost level of integrity and discretion in handling confidential information.