Executive Assistant
Purpose Financial
full-time
Posted on:
Location Type: Office
Location: Greenville • South Carolina • United States
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About the role
- Submit accurate and timely expense reports on behalf of assigned individuals.
- Manage calendars for assigned executive leaders and coordinate travel arrangements as needed.
- Prepare correspondence and resolve certain requests and inquiries on behalf of assigned executives/departments.
- Facilitate group meetings through logistic support including scheduling, meals, conference rooms, coordinating attendees, etc.
- Perform clerical duties such as copying, scanning, answering phone calls, taking messages, preparing correspondence, and distribution of department mail.
- File Annual Reports and Fictitious Business Name renewals for operating entities.
- Manage and maintain Trademarks and Service Marks records.
- Process Privacy Opt-Outs.
- Process unemployment claims.
- Quarterly Report Filing for Finance.
- Assist in preparation and distribution of corporate governance materials including minutes, quarterly reports, and presentations.
- Assist with mailings as needed.
- Provide data-entry or data-processing support as needed.
- Maintain department-specific contact, birthday and work anniversary lists.
- Provide back-up support to other executive administrative support as needed.
Requirements
- High School Diploma required; post-HS experience or degree preferred.
- 5-7 years of executive assistance experience required; legal assistant experience preferred.
- Excellent written and verbal communications skills; adaptability and flexibility to changing environment; and comfortable working in a dynamic, high volume, fast-paced environment.
- Ability to understand and ensure compliance with policies, procedures, and laws governing our industry/business and products.
Benefits
- Competitive Wages
- Health/Life Benefits
- Health Savings Account plus Employer Seed
- 401(k) Savings Plan with Company Match
- Paid Parental Leave
- Company Paid Holidays
- Paid Time Off including Volunteer Time
- Tuition Reimbursement
- Business Casual Environment
- Rewards & Recognition Program
- Employee Assistance Program
- Office in downtown Greenville that offers free parking, onsite gym, free snacks/drinks
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data-entrydata-processingexpense reportingcalendar managementtravel arrangementsclerical dutiesfilingcorporate governance materials preparationquarterly report filingtrademark management
Soft Skills
written communicationverbal communicationadaptabilityflexibilityorganizational skillstime managementproblem-solvingattention to detailinterpersonal skillsability to work in a fast-paced environment
Certifications
High School Diplomapost-HS degree