Purchaser Business Group on Health (PBGH)

Events

• Serves as the event coordinator for virtual webinars and in-person conferences and meetings, executing the end-to-end process for planning and logistics.
• Oversees calendar of member webinars, workgroups, and in-person events to ensure optimal timing for staff and member engagement.
• Develops and implements standardized processes and timelines for events and supports execution of event roles, in collaboration with member value team.
• Manages registration, calendar invitations, and technology requirements for events and tracks attendee engagement in Salesforce.
• Schedules and assists in preparing for pre-event content planning calls.
• Contributes to design of event agendas in partnership with content leads and facilitates speaker outreach and preparation.
• Creates event marketing and communications materials to encourage registration and outline attendee logistics for participation.
• Assembles event slides and handouts in partnership with content leads.
• Manages virtual meeting webinar platform (Zoom), including slide display, attendee waiting room, chat support, and live polls.
• Collects and synthesizes event feedback through evaluation surveys.
• Uploads event recordings and materials to the member portal.
• Manages relationships with event sponsors and ensures that all prospectus deliverables are executed appropriately by sponsorship tier.
• Provides onsite logistical support for in-person conferences and meetings, including venue and audio visual management, attendee registration, hotel reservations, room set-up, and speaker and sponsor coordination.
• Maintains contact lists in Salesforce, Outlook, and member portal, ensuring that information is accurate and updates are made in a timely manner.
• Assists with the development of email, website, member portal, event slides, handouts, and social media communications to enhance connections with members and stakeholders.
• Develops graphics in Canva to accompany communications.
• Coordinates content development for PBGH member newsletter, in collaboration with various teams and content leads, and creates digital newsletter templates in email marketing system (Campaign Monitor).
• Creates digital survey templates, assists with distribution of surveys, and compiles survey results for sharing with PBGH team and membership.
• Tracks member engagement with various communication channels and provides recommendations for improving reach and value.
• Supports member, prospect, and partner outreach and engagement in collaboration with member value team.

Member Events and Communications Coordinator