Managing the AP inbox and entering all invoices received daily into Workday to ensure correct coding as well as timely processing and payment.
Processing the weekly payment batches and ensuring timely approval for release.
Maintaining payment schedules and making online payments for suppliers who are managed outside of Workday.
Process 400+ monthly invoices received in the AP Outlook inbox by entering them into Workday with the appropriate coding.
Process weekly payment batches for invoices and expense reports including preparing associated reports for management.
Process ad hoc payment requests.
Manage AP Inbox to ensure invoices are all entered and any inquiries have been addressed or escalated in a timely manner.
Maintain supplier profiles within Workday including updating supplier information as needed.
Phone call verification of banking information for any new suppliers or supplier change requests.
Approve new suppliers set up by other team members, ensuring accurate tax information and banking details.
Work with other teams to obtain information and required documentation regarding new suppliers.
Work with the Accounting team to ensure critical invoices are received and entered for month-end.
Work with FP&A and Accounting teams to ensure invoices are coded according to the department-level budgets.

Requirements

High volume data entry in an accounting or ERP system, preferably Accounts Payable
Strong communication skills, both orally and in writing, including the ability to work with employees across all departments to ensure invoices are properly coded and approved timely
Basic Excel skills such as Pivot Tables, SUM formulas, and clean presentation of data.
Proficiency in Microsoft Outlook
Experience with paperless workflow software preferred
Ability to work independently and collaboratively with cross-functional teams
Good organizational skills with a strong attention to detail and ability to multi-task in a fast-paced environment
Ability to adapt to new systems and processes.
2+ years of prior experience in an accounts payable position or educational equivalent.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entryaccounts payableinvoice processingpayment processingExcelWorkdayreport preparationsupplier managementbanking information verificationbudget coding

Soft Skills

communicationorganizational skillsattention to detailmulti-taskingindependencecollaborationadaptabilityproblem-solvingtime managementescalation management