Corporate Secretary
PTV Logistics
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Maintain accurate and complete corporate records for 15-20 legal entities across multiple jurisdictions and introduce a new corporate records management system/tool
- Lead entity rationalization initiatives to simplify corporate structure in coordination with tax and legal advisors
- Design, standardize, and manage end-to-end intercompany frameworks, including contracting, documentation, approvals, transfer pricing support, and collaboration with Finance on invoicing and settlement processes
- Manage and align the dual structure of legal entities and functional organization (with statutory Managing Directors), ensuring clear roles, decision rights, authorization frameworks, and effective collaboration while maintaining legal compliance and corporate boundaries
- Manage shareholder communications, including maintaining shareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating with private equity sponsors on governance and reporting
- Serve as the primary contact for banking relationships, supporting debt financing activities, preparing corporate authorization documents, ensuring compliance with loan agreements, and maintaining records of guarantees and intercreditor arrangements
- Organize and prepare materials for board meetings across all entities, drafting agendas and resolutions, ensuring procedural compliance, tracking decisions, and maintaining board records
Requirements
- Bachelor’s degree in Law, Business Administration, or a related field
- 5+ years of experience as Corporate Secretary or in corporate governance role
- Familiarity with German corporate law (particularly GmbH structures and MD requirements), compliance requirements and governance best practices
- Hands-on experience with entity simplification, restructuring, and intercompany setups
- Proven experience managing multiple legal entities across different jurisdictions, balancing legal entity requirements with organization needs, and leveraging entity management systems and corporate record databases
- Highly organized, detail-oriented and discrete in handling sensitive corporate matters
- Experience in private equity-backed or SaaS companies and knowledge of European corporate law (Ltd structures) are a plus.
Benefits
- PTV Logistics Employees Benefits
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
corporate records managemententity rationalizationintercompany frameworkstransfer pricingshareholder communicationsdebt financingcorporate governanceentity simplificationrestructuringentity management systems
Soft Skills
highly organizeddetail-orienteddiscreteeffective collaborationcommunicationleadership