Prudential Financial

Manager, Meeting Planner

Prudential Financial

full-time

Posted on:

Location Type: Hybrid

Location: Newark • New Jersey • United States

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Salary

💰 $120,000 - $130,000 per year

About the role

  • Assist in the planning and execution of external client-facing events as well as internal events
  • Coordinate all logistics for virtual and in-person conference sponsorships and exhibitor ships based on business partner requirements, with attention to financial and time constraints
  • Create registration websites and custom email communications including invitations, reminders, and confirmations on Cvent
  • Arrange registration reporting, extract, and communicate analyzed data and necessary information to manager
  • Research and suggest venues and speakers appropriately aligned to the nuances of each event
  • Research vendors (catering, decor, musicians etc.) and negotiate terms choosing the best combination of quality and cost
  • Manage final details and confirm onsite logistics (i.e. meeting room arrangements, sleeping room accommodations, technology, F&B, etc.) to ensure everything meets company standards
  • Research and coordinate fulfillment of promotional items for general and specific event needs, including inventory management with our external warehouse partner
  • Provide administrative event support when needed, including but not limited to: processing invoices; tracking and logging gift/compliance entries, preparing and coordinating shipments to conferences/meeting; ordering supplies; creating name tags, dinner place cards and other necessary event print; research business partner issues/concerns, etc.

Requirements

  • Bachelor’s degree in hospitality, public relations, or related field (preferred)
  • 6+ years of successful event planning experience
  • Proficient in MS Office; familiarity with Cvent preferred
  • Quick learner with new systems and applications
  • Exceptional customer service and interpersonal skills
  • Self-motivated with the ability to work effectively both independently and as an integral member of a team
  • Strong organizational, multitasking, and problem-solving abilities
  • Excellent communication, negotiation, and vendor management skills
  • Comfortable engaging with executives and senior leadership
  • Calm under pressure; adaptable in fast-paced environments
  • Willing to travel 20%
Benefits
  • Medical, dental, vision, life insurance, disability insurance
  • Paid Time Off (PTO)
  • Leave of absences, such as parental and military leave
  • 401(k) plan with company match (up to 4%)
  • Company-funded pension plan
  • Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
  • Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development
  • Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs
  • Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service
  • Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planninglogistics coordinationregistration reportingdata analysisvendor negotiationinventory managementinvoice processingmultitaskingproblem-solving
Soft skills
customer serviceinterpersonal skillsself-motivationteam collaborationorganizational skillscommunication skillsnegotiation skillsadaptabilitycalm under pressure