Provo City

Administrative Assistant

• Input and retrieve data from a computer including specialized software programs for the IT division
• Maintain files and records, including organizing and establishing appropriate filing processes
• Greet customers in-person, online, and on calls and answer questions about services
• Type reports, forms, and other documents
• Make copies and operate general office equipment and machines
• Provide information from reports and records, including confidential information
• Design and edit forms and correspondence for final review
• Transcribe documents from audio files
• Process and distribute incoming and outgoing mail and correspondence
• Maintain calendars and schedule meetings, appointments, and conferences
• Take notes at meetings as needed
• May assist with bookkeeping responsibilities, including handling cash, program budgets and expenditures
• Handle billing, requisitions, and purchase orders
• May assist with payroll and time tracking responsibilities
• Perform other related duties as required

Administrative Assistant – Information Systems