Protect Life Michigan

Part Time Development Administrative Assistant

Protect Life Michigan

part-time

Posted on:

Location Type: Remote

Location: Missouri • United States

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About the role

  • Manage Partner Communication
  • Manage administrative tasks related to the 3-3-3-Skip strategy, tracking and organizing monthly communication among Development Reps.
  • Draft, personalize, and send Cultivation Letters, including:
  • Writing compelling changed-life stories based on partner interactions.
  • Creating and formatting generic and personalized letter templates.
  • Managing mail-merging, printing, stamping, addressing, and mailing donor correspondence.
  • Maintain detailed records of partner interactions in CRM or Google Sheets, keeping donor databases and contact lists up to date.
  • Personalize outreach by referencing past interactions to build stronger relationships.
  • Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director’s vision and communication style.
  • Serve as the first point of contact for inquiries via phone and email, maintaining professionalism and warmth.
  • Support the Executive Director in developing and sending out fundraising and stewardship emails as necessary.
  • Write compelling receipts including changed-life stories and heart-felt thanks.
  • Manage the executive calendar, ensuring donor meetings, calls, and key events are scheduled efficiently while preventing conflicts.
  • Schedule and coordinate monthly partner phone calls and personal visits, handling all logistics such as:
  • Confirming meeting locations and materials.
  • Sending reminders and follow-ups.
  • Using partners’ preferences to personalize scheduling.
  • Use online tools like Calendly to streamline scheduling and reduce back-and-forth communication.
  • Organize and maintain donor records and correspondence for easy access and retrieval.
  • Monitor and respond to emails and calls, providing timely and thoughtful responses.
  • Assist with general administrative duties, including data entry, document preparation, and CRM management.
  • Support leadership and development efforts by performing additional administrative tasks as needed.

Requirements

  • Deeply aligned with Protect Life Michigan’s mission, vision, and values
  • Passionate about nonprofit development and partner engagement
  • Works well with leadership, anticipating needs and taking initiative
  • Highly organized and detail oriented
  • Excellent time management skills and able to track and complete multiple tasks efficiently
  • Detail-oriented with strong organizational and record-keeping skills
  • Comfortable handling confidential information with discretion
  • Strong communicator with excellent written and verbal communication skills
  • Ability to write compelling stories in a professional tone
  • Comfortable making partner outreach calls and scheduling calls and meetings
  • Tech-Savvy and Adaptable
  • Experience using CRMs and mailmerge tools
  • Google Sheet or Excel experience required
  • Ability to build productive relationships with supporters, students, and the community
  • Ability to work occasional nights and weekends.
Benefits
  • After completing 1 year of work, eligibility for an employer-matched Simple IRA.
  • Ample professional development opportunities.
  • Ample paid vacation time, holidays, and sick days.
  • Semi-flexible schedule to be set with the employee and supervisor.
  • Dependent Care Reimbursement program for childcare and/or babysitting costs.
  • Ability to work from home.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
CRM managementdata entrydocument preparationmail mergerecord keepingletter writingcalendar managementfundraising communicationdonor correspondencepartner engagement
Soft Skills
organizational skillstime managementcommunication skillsdetail-orientedinitiativerelationship buildingprofessionalismadaptabilitydiscretionwarmth