Protect Life Michigan

Administrative Assistant

• Manage Partner Communication
• Manage administrative tasks related to the 3-3-3-Skip strategy, tracking and organizing monthly communication among Development Reps.
• Draft, personalize, and send Cultivation Letters, including:
• Writing compelling changed-life stories based on partner interactions.
• Creating and formatting generic and personalized letter templates.
• Managing mail-merging, printing, stamping, addressing, and mailing donor correspondence.
• Maintain detailed records of partner interactions in CRM or Google Sheets, keeping donor databases and contact lists up to date.
• Personalize outreach by referencing past interactions to build stronger relationships.
• Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director’s vision and communication style.
• Serve as the first point of contact for inquiries via phone and email, maintaining professionalism and warmth.
• Support the Executive Director in developing and sending out fundraising and stewardship emails as necessary.
• Write compelling receipts including changed-life stories and heart-felt thanks.
• Manage the executive calendar, ensuring donor meetings, calls, and key events are scheduled efficiently while preventing conflicts.
• Schedule and coordinate monthly partner phone calls and personal visits, handling all logistics such as:
• Confirming meeting locations and materials.
• Sending reminders and follow-ups.
• Using partners’ preferences to personalize scheduling.
• Use online tools like Calendly to streamline scheduling and reduce back-and-forth communication.
• Organize and maintain donor records and correspondence for easy access and retrieval.
• Monitor and respond to emails and calls, providing timely and thoughtful responses.
• Assist with general administrative duties, including data entry, document preparation, and CRM management.
• Support leadership and development efforts by performing additional administrative tasks as needed.

Part Time Development Administrative Assistant

Events

• Assist in planning and executing PLM’s Vision Dinners, including logistics, speaker coordination, guest communication, venue negotiations, volunteer coordination, table host recruitment oversight, and timelines.
• Manage RSVP tracking, table assignments, seating, check-in, and financial partner experience flow.
• Coordinate event volunteers and staff roles to ensure smooth and professional execution.
• Support follow-up strategies to maximize post-event engagement and long-term financial partner cultivation.
• Help coordinate other, smaller financial partner events throughout the year (table host update dinners, namestorming parties, etc.)
• Overseeing event logistics, including venue coordination and event materials.
• Maintain detailed records of partner interactions in CRM and Google Sheets, keeping donor databases and contact lists up to date.
• Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director’s vision and communication style.
• Serve as a point of contact for inquiries via phone and email, maintaining professionalism and warmth.
• Monitor and respond to emails and calls, providing timely and thoughtful responses.
• Assist with general administrative duties, including data entry, document preparation, and CRM management related to key partner events and the Vision Dinner.
• Support leadership and development efforts by performing additional administrative tasks as needed.

Part Time Development Administrative Assistant

Part Time Development Event Planner