Prosus Group

Executive Assistant – Project Lead

Prosus Group

full-time

Posted on:

Location Type: Hybrid

Location: Cape Town • South Africa

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Senior

About the role

  • Provide proactive, confidential, and professional executive assistance to the CEO.
  • Manage complex international calendars, appointments, and meeting schedules across multiple time zones.
  • Handle correspondence, emails, and calls efficiently - prioritizing issues and ensuring timely follow-up.
  • Maintain meticulous records of projects, meetings and international engagement schedules.
  • Liaise with senior executives, Board members, clients and partners on behalf of the CEO with professionalism and tact.
  • Act as the main point of contact for internal and external communications on behalf of the CEO, ensuring professionalism and diplomacy at all times.
  • Improve workflows and guarantee smooth communication between the CEO’s office and other internal and external stakeholders.
  • Plan and manage extensive domestic and international travel arrangements, including flight bookings, visas, accommodation, ground transport and detailed itineraries.
  • Ensure smooth logistics and contingency planning for multi-destination travel, conferences, and events.
  • Prepare comprehensive travel packs, including schedules, contacts and meeting briefs.
  • Coordinate expense reporting and travel reconciliations promptly and accurately.
  • Organize and support Board meetings, leadership offsites and executive events.
  • Take minutes, track actions, and ensure timely follow-up on key deliverables.
  • Support event planning and logistics for high-profile internal and external engagements.
  • Prepare and coordinate high-quality, accurate briefing materials, reports and executive-level presentations for internal and external meetings.
  • Synthesize complex information into clear, action-oriented summaries and talking points aligned to the CEO’s objectives.
  • Ensure materials meet quality and confidentiality standards and are delivered on time.
  • Develop relationships with executive assistants and personal assistants of senior leaders, government officials, policymakers and other key partners to ensure smooth coordination and accessible connections.
  • Create and maintain a robust international contact database for government relations, public policy stakeholders, and critical business networks.
  • Act as an effective representative of the CEO, exuding tact, professionalism and the ability to work across cultural nuances.
  • Maintain the highest level of discretion and confidentiality in handling sensitive information.
  • Act as an ambassador for the CEO’s office, ensuring communications and interactions reflect the company’s values and professionalism.
  • Track and manage critical projects and initiatives, ensuring timely execution, reporting, and status updates for the CEO.

Requirements

  • Bachelor’s Degree or National Diploma in Business Administration or similar.
  • Proven experience (minimum 10 years) as an Executive Assistant supporting a C-suite executive in a corporate international environment.
  • Demonstrated project/programme management experience is advantageous.
  • Proven experience working with international stakeholders; experience working with the EU government or related public policy sectors is an advantage.
  • Demonstrated experience managing complex travel and logistics.
  • Demonstrated track record of successfully building and managing relationships with external and governmental stakeholders.
  • Strong proficiency in Google Workspace and collaboration tools (Zoom, Slack, etc.).
  • Confidently work across different cultures and time zones with tact and diplomacy.
  • Solid experience handling confidential information and managing senior-level communications.
Benefits
  • Our commitment to building a diverse and inclusive workforce
  • Equal opportunity employer
  • Encourage candidates with disabilities to apply
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementtravel logisticscalendar managementmeeting coordinationexpense reportingminute takingbriefing materials preparationcommunication managementconfidential information handlingrelationship management
Soft Skills
professionalismtactdiplomacydiscretioncross-cultural communicationorganizational skillstime managementproblem-solvinginterpersonal skillsattention to detail
Certifications
Bachelor’s DegreeNational Diploma in Business Administration