Prosus Group

Executive Assistant

• Provide proactive, confidential, and professional executive assistance to the CEO.
• Manage complex international calendars, appointments, and meeting schedules across multiple time zones.
• Handle correspondence, emails, and calls efficiently - prioritizing issues and ensuring timely follow-up.
• Maintain meticulous records of projects, meetings and international engagement schedules.
• Liaise with senior executives, Board members, clients and partners on behalf of the CEO with professionalism and tact.
• Act as the main point of contact for internal and external communications on behalf of the CEO, ensuring professionalism and diplomacy at all times.
• Improve workflows and guarantee smooth communication between the CEO’s office and other internal and external stakeholders.
• Plan and manage extensive domestic and international travel arrangements, including flight bookings, visas, accommodation, ground transport and detailed itineraries.
• Ensure smooth logistics and contingency planning for multi-destination travel, conferences, and events.
• Prepare comprehensive travel packs, including schedules, contacts and meeting briefs.
• Coordinate expense reporting and travel reconciliations promptly and accurately.
• Organize and support Board meetings, leadership offsites and executive events.
• Take minutes, track actions, and ensure timely follow-up on key deliverables.
• Support event planning and logistics for high-profile internal and external engagements.
• Prepare and coordinate high-quality, accurate briefing materials, reports and executive-level presentations for internal and external meetings.
• Synthesize complex information into clear, action-oriented summaries and talking points aligned to the CEO’s objectives.
• Ensure materials meet quality and confidentiality standards and are delivered on time.
• Develop relationships with executive assistants and personal assistants of senior leaders, government officials, policymakers and other key partners to ensure smooth coordination and accessible connections.
• Create and maintain a robust international contact database for government relations, public policy stakeholders, and critical business networks.
• Act as an effective representative of the CEO, exuding tact, professionalism and the ability to work across cultural nuances.
• Maintain the highest level of discretion and confidentiality in handling sensitive information.
• Act as an ambassador for the CEO’s office, ensuring communications and interactions reflect the company’s values and professionalism.
• Track and manage critical projects and initiatives, ensuring timely execution, reporting, and status updates for the CEO.

Executive Assistant – Project Lead

• Manage the Global Head of AI’s calendar, ensuring seamless scheduling and prioritization of meetings, events, and commitments.
• Oversee inbox management, including triaging emails and ensuring timely follow-ups.
• Coordinate complex travel arrangements, including international itineraries, accommodations and visas.
• Process and track expenses, ensuring compliance with company policies.
• Prepare for meetings by organizing agendas, briefing materials and follow-up actions.
• Act as a liaison and point of contact for internal and external stakeholders, ensuring clear and effective communication.
• Serve as the primary operational interface between the Global Head of AI and key departments, including HR, IT, Facilities, Finance, Legal, Communications and the AI team.
• Facilitate smooth collaboration and alignment across teams by managing workflows, resolving bottlenecks, and ensuring timely delivery of outcomes.
• Provide operational support for strategic initiatives and cross-functional projects.
• Take end-to-end accountability for planning, organizing and executing large-scale, event- and community-driven initiatives, such as AI All Hands meetings, bootcamps, offsites and workshops.
• Manage all aspects of event logistics, including venue selection, agenda creation, speaker coordination, and on-site execution.
• Ensure successful delivery of events under time-critical and high-pressure conditions, maintaining a focus on quality and stakeholder satisfaction.
• Oversee office moves and workspace management, including capacity planning, seating strategy, hybrid work setups, and logistics.
• Ensure the workspace meets the needs of the team, fostering a productive and collaborative environment.
• Act as the point of contact for facilities-related issues and improvements.
• Own the onboarding process for new team members, ensuring a seamless and welcoming experience.
• Manage internal operations to support day-to-day team functioning, including tools, processes, and communication channels.
• Drive initiatives that enhance team effectiveness, alignment, and continuity, ensuring the team operates at its best.
• Identify and implement process improvements to optimize team workflows and collaboration.
• Uphold the highest standards of discretion and confidentiality at all times.

Executive Assistant – Project Lead

Executive Assistant – Global Head of AI