Prospection & Prospection

Project Manager

• Manage complex calendars, scheduling, and travel for the CEO and Co-CEO
• Prepare high-quality communications, presentations, and reports
• Act as a central liaison across internal and external stakeholders
• Coordinate Board meetings, including agendas, papers, and minutes
• Ensure timely follow-up on actions and priorities
• Support onboarding and off-boarding processes to ensure a seamless employee experience
• Coordinate employment documentation, HR systems updates, and induction programs
• Assist with performance review cycles, engagement initiatives, and HR reporting
• Lead and coordinate cross-functional projects from planning through to execution
• Develop project plans, track progress, and provide regular stakeholder updates
• Support operational efficiency initiatives across the business
• Manage travel platforms, supplier relationships, and associated policies
• Plan and deliver global and regional events, including leadership off-sites, client engagements, roadshows, and internal showcases
• Manage end-to-end event logistics including venue sourcing, vendor management, travel coordination, and budget tracking
• Partner with internal stakeholders to develop event objectives, agendas, and content
• Coordinate cross-border requirements, including time zones, cultural considerations, and travel logistics
• Oversee on-the-ground execution to ensure a seamless and high-quality event experience
• Conduct post-event evaluations and reporting to inform future improvements
• Oversee the smooth operation of office environments (Sydney & Tokyo)
• Manage supplier relationships, facilities, and office budgets
• Ensure compliance with workplace policies, including WHS
• Take ownership of corporate credit card and expense reconciliation processes, ensuring financial accuracy and policy compliance

EA and HR – Project Coordinator