Prospection & Prospection

EA and HR – Project Coordinator

Prospection & Prospection

part-time

Posted on:

Location Type: Hybrid

Location: Eveleigh • Australia

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About the role

  • Manage complex calendars, scheduling, and travel for the CEO and Co-CEO
  • Prepare high-quality communications, presentations, and reports
  • Act as a central liaison across internal and external stakeholders
  • Coordinate Board meetings, including agendas, papers, and minutes
  • Ensure timely follow-up on actions and priorities
  • Support onboarding and off-boarding processes to ensure a seamless employee experience
  • Coordinate employment documentation, HR systems updates, and induction programs
  • Assist with performance review cycles, engagement initiatives, and HR reporting
  • Lead and coordinate cross-functional projects from planning through to execution
  • Develop project plans, track progress, and provide regular stakeholder updates
  • Support operational efficiency initiatives across the business
  • Manage travel platforms, supplier relationships, and associated policies
  • Plan and deliver global and regional events, including leadership off-sites, client engagements, roadshows, and internal showcases
  • Manage end-to-end event logistics including venue sourcing, vendor management, travel coordination, and budget tracking
  • Partner with internal stakeholders to develop event objectives, agendas, and content
  • Coordinate cross-border requirements, including time zones, cultural considerations, and travel logistics
  • Oversee on-the-ground execution to ensure a seamless and high-quality event experience
  • Conduct post-event evaluations and reporting to inform future improvements
  • Oversee the smooth operation of office environments (Sydney & Tokyo)
  • Manage supplier relationships, facilities, and office budgets
  • Ensure compliance with workplace policies, including WHS
  • Take ownership of corporate credit card and expense reconciliation processes, ensuring financial accuracy and policy compliance

Requirements

  • Proven experience supporting C-suite executives
  • Knowledge of HR processes
  • Strong project coordination or management capability
  • Experience coordinating corporate events (national or global)
  • Exceptional communication and stakeholder management skills
  • High level of discretion and professionalism
  • Advanced skills in Microsoft Office or G-Suite, with the ability to quickly learn new systems
  • A solutions-focused mindset with strong problem-solving ability
Benefits
  • Exposure to innovative technologies, including AI and data analytics
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationevent managementHR processesperformance review cyclesbudget trackingcompliancetravel coordinationstakeholder updatesoffice management
Soft Skills
communicationstakeholder managementdiscretionprofessionalismproblem-solvingsolutions-focused mindset