Proper.

Executive Assistant – CEO

Proper.

contract

Posted on:

Location Type: Remote

Location: Argentina

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About the role

  • Provide direct administrative and operational support to the CEO.
  • Act as a liaison between the CEO and executive teams across Proper, Guardian, and Livly.
  • Manage complex calendar scheduling, including business meetings, personal commitments, and travel.
  • Coordinate corporate meetings, executive team sessions, and cross-company events.
  • Prepare and manage weekly executive team recaps and communications.
  • Exercise independent judgment in prioritizing tasks and resolving issues.
  • Screen and manage email communications, responding on behalf of the CEO when appropriate.
  • Handle sensitive and confidential information with discretion and integrity.
  • Maintain contact databases and communication systems.
  • Manage domestic and international travel planning, including flights, accommodations, and itineraries.
  • Track and manage travel credits, ensuring optimal utilization and cost efficiency.
  • Reconcile corporate and personal credit card expenses (Amex, Brex).
  • Support CRM management (Salesforce) and operational tracking where required.
  • Manage personal appointments, calendars, and scheduling needs.
  • Coordinate personal activities, including family events, weekend planning, and reservations.
  • Utilize and manage systems including Salesforce, Asana, Slack, Teams, SharePoint, and travel platforms.

Requirements

  • Proven experience supporting C-level executives in an EA/PA or similar role.
  • Strong background in calendar management, travel coordination, and executive support.
  • Experience managing both professional and personal responsibilities for senior leadership.
  • Familiarity with CRM systems, project management tools, and communication platforms.
  • Ability to manage multiple priorities across different organizations simultaneously.
  • Bachelor’s degree preferred.
  • Experience supporting executives across multiple entities or business units.
  • Familiarity with finance tracking, expense reconciliation, and operational systems.
  • Highly proactive with strong problem-solving and decision-making skills.
  • Exceptional organizational and time management abilities.
  • Strong communication skills with the ability to interact across all levels of an organization.
  • High level of discretion, integrity, and professionalism.
  • Detail-oriented with the ability to anticipate needs and act independently.
Benefits
  • Competitive compensation, commensurate with experience.
  • Generous PTO and paid holidays.
  • Opportunity to work closely with executive leadership across multiple growing companies.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationexpense reconciliationCRM managementoperational trackingproject managementcommunication managementschedulingproblem-solvingdecision-making
Soft Skills
organizational skillstime managementcommunication skillsdiscretionintegrityprofessionalismproactivityattention to detailindependent judgmentability to prioritize
Certifications
Bachelor’s degree