Pronto Pilates

Accounts Payable Administrator

Pronto Pilates

full-time

Posted on:

Location Type: Remote

Location: South Africa

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Tech Stack

ERP

About the role

  • Process supplier invoices, credit notes, and payment runs with accuracy and efficiency.
  • Verify invoice details, match to purchase orders, and resolve discrepancies with vendors or internal teams.
  • Maintain current vendor records, including banking details and contact information.
  • Prepare weekly or monthly payment batches in line with company policies and approvals.
  • Reconcile supplier statements and follow up on outstanding items or variances.
  • Support the month-end process with accruals, reporting, and ledger reconciliations.
  • Respond promptly to vendor and internal queries with clear, professional communication.
  • Assist with audit requests by providing documentation and ensuring compliance with internal controls.
  • Review invoices for accuracy, proper coding, and approval before posting.
  • Identify and escalate discrepancies, unusual charges, or missing documentation.
  • Maintain organized digital records for audit readiness and traceability.
  • Contribute to process improvements that increase accuracy and efficiency within the team.

Requirements

  • Previous experience in an Accounts Payable or finance support role.
  • Working knowledge of end-to-end AP processes: invoice processing, PO matching, approvals, and payment cycles.
  • Understanding of accounting principles such as accruals, expense recognition, and tax compliance (GST/VAT).
  • Experience using accounting or ERP systems (e.g., Xero) and strong Excel skills (VLOOKUP, filters, pivot tables).
  • High attention to detail, accuracy in data entry, and strong time-management skills.
  • Effective communication skills for liaising with vendors and internal departments.
  • Ability to work independently while collaborating effectively with the wider finance team.
  • Commitment to confidentiality, professionalism, and process integrity.
Benefits
  • Flexibility during standard South African business hours

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice processingPO matchingaccrualsexpense recognitiontax complianceExcelVLOOKUPfilterspivot tablesaccounts payable
Soft skills
attention to detailaccuracy in data entrytime-managementeffective communicationcollaborationconfidentialityprofessionalismprocess integrity