Progyny, Inc.

Executive Assistant

Progyny, Inc.

full-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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Salary

💰 €45,000 - €50,000 per year

About the role

  • Manage complex calendars for both Executives, coordinating across US and European time zones
  • Coordinate travel logistics including flights, accommodation and visas
  • Prepare meeting materials, agendas, and briefings
  • Act as a thoughtful gatekeeper, helping prioritise requests and managing competing demands on leadership time
  • Liaise with internal teams and external partners
  • Handle highly sensitive and confidential information with professionalism and discretion
  • Coordinate day-to-day operations and experience of our Berlin office
  • Welcome guests and ensure they feel well taken care of when visiting the office
  • Maintain organised and functional shared spaces including meeting rooms, kitchen, and common areas
  • Manage office supplies, pantry stocking, and general office needs
  • Coordinate with vendors including facilities, cleaning services, and deliveries
  • Help ensure the office remains a welcoming and well-run environment for the team

Requirements

  • Takes ownership and follows through on responsibilities from start to finish
  • Anticipates needs and solves problems before they escalate
  • Improves processes rather than simply following them
  • Communicates clearly and professionally across different stakeholders
  • Has strong emotional intelligence and good judgment in leadership environments
  • Is comfortable balancing executive coordination with hands-on operational tasks
  • Handles ambiguity well and keeps work moving forward without constant direction
  • Operates with discretion, maturity, and a high level of trust
  • Experience supporting Founders, CEOs, or other C-level executives
  • Experience in a startup or high-growth environment strongly preferred
  • Excellent written and verbal communication in English (German is a plus)
  • Strong proficiency with Microsoft Office Suite
  • Experience managing complex, multi-time-zone calendars
  • Comfortable coordinating international travel logistics
Benefits
  • Competitive Base Salary : From €45000 – €50000 per year.
  • Bonus Program & Company Equity : Bonuses and ownership opportunities to share in Progyny’s success.
  • Fertility & Family-Building Benefits : Access to the Progyny Global Platform with a €5,000 benefits budget.
  • Mental Health Support : 1:1 psychologist sessions and wellness tools via Nilo Health.
  • Sustainable Mobility Benefit : Choice between a Dance e-bike subscription or a BVG public transport ticket.
  • Urban Sports Club Discount : Access to discounted fitness and wellness activities.
  • Paid Leave : 30 days of paid leave per year.
  • Hybrid Work : Work from home up to two days per week.
  • Remote Work : Up to 8 weeks of remote work per year.
  • Weekly Team Lunches : Team lunch every Thursday.
  • Dog Friendly office: Bring your dog to work.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel logisticsmeeting preparationoffice operationsvendor coordinationprocess improvementproblem-solvingemotional intelligenceexecutive supportmulti-time-zone coordination
Soft Skills
ownershipcommunicationjudgmentdiscretionadaptabilityprofessionalisminterpersonal skillsorganizational skillsconfidentialitycustomer service