ProgressNow

Operations

• Manage logistical support for events, conferences, and external meetings, including two annual conferences and one staff retreat.
• Assist with grant compliance and reporting.
• Ownership of full payroll process, including processing of payroll with professional employment organization (PEO), corresponding cost-sharing allocations, and document retention of all documentation.
• Support the Senior Director of Operations in the month-end close process through calculations of cost-sharing allocations for PN, PNE, and all FSPs. Calculations include: staff hours, programmatic and operational expenditures, and credit card expenses.
• Ownership of accounts payable and receivables using Bill.com, with support from the Bookkeeper.
• Ownership of all booking of travel and accommodations for staff members.
• Ownership and administration of the organization’s credit cards, including monthly reconciliation & organizing receipt files.
• Maintain organizational files and records and coordinate organizational meetings as necessary.
• Contract maintenance for all organizational vendors, leases & regranting – including annual 1099 filings.
• Ownership of generalist human resource functions: including job postings, employee file maintenance, timesheet administration and collection, onboarding/offboarding of all staff on ProgressNow payroll, employee handbook and addendum updates as necessary, staff wellness communication, and professional development tracking for all National staff.
• Maintain the compliance calendar, including registrations, renewals and filing deadlines.
• Other responsibilities as assigned.

Operations Coordinator