Operations Coordinator

ProgressNow

Operations Coordinator managing logistics for events, payroll processes, and human resources functions at ProgressNow. Supporting compliance and organizing events in a remote work environment.

Posted 7/29/2026full-timeRemote • Virginia • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in nonprofit operations, including grant compliance, payroll processing, and accounts management. Proficient in maintaining organizational records and supporting human resource functions while ensuring adherence to compliance standards.

Highest-signal resume keywords

Nonprofit Operations ExperienceGrant Compliance KnowledgePayroll Processing with PEOQuickbooks ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingGrant ComplianceAccounts PayableAccounts ReceivableCost-Sharing AllocationsOrganizational Record MaintenanceContract ManagementHuman Resource FunctionsTime ManagementAccounting Practices

Soft Skills

Excellent Communication SkillsStrong Interpersonal SkillsOrganizational SkillsCuriosity and Eagerness to LearnAbility to Maintain Confidentiality

Tools & Technologies

Bill.comQuickbooksProfessional Employment Organization (PEO)

Industry Keywords

501(c)(3) Compliance501(c)(4) ComplianceNonprofit SectorRacial EquityDiversitySocial Justice

About the role

Key responsibilities & impact

Manage logistical support for events, conferences, and external meetings, including two annual conferences and one staff retreat.
Assist with grant compliance and reporting.
Ownership of full payroll process, including processing of payroll with professional employment organization (PEO), corresponding cost-sharing allocations, and document retention of all documentation.
Support the Senior Director of Operations in the month-end close process through calculations of cost-sharing allocations for PN, PNE, and all FSPs. Calculations include: staff hours, programmatic and operational expenditures, and credit card expenses.
Ownership of accounts payable and receivables using Bill.com, with support from the Bookkeeper.
Ownership of all booking of travel and accommodations for staff members.
Ownership and administration of the organization’s credit cards, including monthly reconciliation & organizing receipt files.
Maintain organizational files and records and coordinate organizational meetings as necessary.
Contract maintenance for all organizational vendors, leases & regranting – including annual 1099 filings.
Ownership of generalist human resource functions: including job postings, employee file maintenance, timesheet administration and collection, onboarding/offboarding of all staff on ProgressNow payroll, employee handbook and addendum updates as necessary, staff wellness communication, and professional development tracking for all National staff.
Maintain the compliance calendar, including registrations, renewals and filing deadlines.
Other responsibilities as assigned.

Requirements

What you’ll need

Basic knowledge of 501(c)(3) and 501(c)(4) compliance, with 2-3 years of experience in nonprofit operations.
Working knowledge of Quickbooks, other accounting software, and generally accepted accounting practices.
Able to work in the Eastern or Central time zones – bonus if in the Charlottesville, VA area, but NOT required.
Ability to maintain a high level of confidentiality.
Strong attention to detail.
Curiosity, eagerness to learn.
Excellent verbal and written communication skills.
Excellent organizational and time management skills.
Strong interpersonal skills and ability to work in a team environment.
Experience working and thriving in this type of role in a 100% remote environment.
Commitment to racial equity, diversity, and social justice.

Benefits

Comp & perks

Unlimited vacation with a requirement that each staff member take at least 2 weeks each year.
Eight paid holidays as well as an office closure annually between Christmas and New Year’s Day.
Employer-paid health, vision, and dental insurance.
A 401K plan with 3% employer match.
Annual professional development stipend.