Progressive Cleaning

Business Operations

• Manage employee timecards in Swept, including daily review, corrections, and edits
• Prepare payroll-ready timecard reports for review before payroll cutoffs
• Support recruiting, hiring, onboarding, candidate scheduling, and new-hire paperwork
• Maintain employee records and compliance documentation
• Maintain employee schedules and current site assignments
• Route call-outs and site staffing notifications to supervisors
• Monitor supply requests, clarify requests, place vendor orders, and track deliveries
• Reconcile deliveries against orders and resolve vendor discrepancies
• Enter vendor bills in QuickBooks Online and track payment status
• Maintain the QuickBooks Online product and service list
• Own and schedule the content calendar and create social media content at least 30 days ahead
• Submit content for approval and execute the approved calendar
• Manage social media accounts, respond to comments and messages, and monitor the social inbox
• Engage with organizations, potential partners, and prospects through relevant social media interactions
• Keep website information current and accurate
• Manage inbound calls and office lines through the phone system
• Handle recurring internal communications and company-wide notices
• Administer software users, licenses, and routine configuration
• Use AI tools for content drafting, research, and administrative work
• Support event logistics and coordination with outside organizations

Business Operations Specialist