Business Operations Specialist

Progressive Cleaning

Business Operations Specialist supporting Progressive Cleaning’s commercial janitorial operations. Managing remote field-team administration across payroll, scheduling, supplies, accounts payable, software, and marketing.

Posted 8/13/2026part-timeRemote • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing employee timecards, payroll preparation, and vendor billing through QuickBooks Online. Proficient in social media content creation and community management, with strong attention to detail and clear written communication skills.

Highest-signal resume keywords

Timecard ManagementAccounts PayableQuickBooks OnlineSocial Media Content CreationVendor Discrepancy Resolution

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Timecard ManagementPayroll PreparationAccounts PayableVendor BillingSocial Media ManagementContent CreationEvent Logistics CoordinationAI Tools UsageCompliance DocumentationEmployee Record Maintenance

Soft Skills

Attention to DetailClear Written CommunicationIndependent WorkReliabilityCoachable

Tools & Technologies

SweptQuickBooks OnlineHubSpotAI Tools

Industry Keywords

Field-Based WorkforceCommercial JanitorialFacilities ManagementBusiness Support

About the role

Key responsibilities & impact

Manage employee timecards in Swept, including daily review, corrections, and edits
Prepare payroll-ready timecard reports for review before payroll cutoffs
Support recruiting, hiring, onboarding, candidate scheduling, and new-hire paperwork
Maintain employee records and compliance documentation
Maintain employee schedules and current site assignments
Route call-outs and site staffing notifications to supervisors
Monitor supply requests, clarify requests, place vendor orders, and track deliveries
Reconcile deliveries against orders and resolve vendor discrepancies
Enter vendor bills in QuickBooks Online and track payment status
Maintain the QuickBooks Online product and service list
Own and schedule the content calendar and create social media content at least 30 days ahead
Submit content for approval and execute the approved calendar
Manage social media accounts, respond to comments and messages, and monitor the social inbox
Engage with organizations, potential partners, and prospects through relevant social media interactions
Keep website information current and accurate
Manage inbound calls and office lines through the phone system
Handle recurring internal communications and company-wide notices
Administer software users, licenses, and routine configuration
Use AI tools for content drafting, research, and administrative work
Support event logistics and coordination with outside organizations

Requirements

What you’ll need

3+ years of experience in an operations, administrative, or business support role
Hands-on experience managing timecards and schedules for a distributed or field-based workforce
Accounts payable experience, including bill entry, payment tracking, and resolving vendor discrepancies
Track record of working independently and remotely without daily supervision
Clear written communication and comfort documenting processes
Strong attention to detail
Experience in commercial janitorial, facilities, or another field-services business (nice to have)
Prior use of Swept, QuickBooks Online, or HubSpot (nice to have)
Social media content creation and community management experience (nice to have)
Comfort using AI tools such as Claude (nice to have)
Alignment with company values: Reliable, Coachable, Do the Right Thing, Do What We Say, and Committed to Excellence

Benefits

Comp & perks

Remote work opportunity
Use of AI tools for drafting, research, and administrative work
Written procedures and clear expectations
Small leadership team with visible work impact