Prodeo Academy

Administrative Assistant

• Executive Support Manage complex calendars, including scheduling meetings across time zones Prioritize and organize daily tasks and communications for the Executive Director Prepare meeting agendas, take detailed minutes, and follow up on action items Coordinate travel arrangements and logistics as needed -Communication & Coordination Serve as a liaison between the Executive Director and internal/external stakeholders Draft and proofread emails, letters, presentations, and reports Monitor and manage executive email inboxes, flagging urgent or time-sensitive matters -Administrative Operations Maintain organized digital filing systems using Google Drive or Dropbox Track deadlines, school events, board meetings, and administrative workflows Support HR or finance tasks such as invoice tracking, timesheets, or contract management (as needed) Assist in planning and executing virtual or in-person events and leadership retreats -Other Duties Provide high-level administrative support to other senior team members when necessary Uphold confidentiality in all communications and data handling Adapt to changing priorities and needs of the leadership team

Personal Administrative Assistant / Executive Assistant

Bookkeeper

• Maintain and update financial records, including transaction management, bank reconciliations, and general ledger entries
• Communicate with clients via calls and emails to discuss reports, answer queries, and provide bookkeeping support
• Prepare and review financial statements, profit and loss reports, and balance sheets
• Assist with month-end and year-end closing activities
• Work with accounting software such as FreshBooks, QuickBooks, Xero, or similar platforms
• Identify and resolve discrepancies in financial records
• Collaborate with senior accountants within the company as needed to get answers to client questions
• Handle day-to-day bookkeeping tasks and provide accurate financial insights to clients

Personal Administrative Assistant / Executive Assistant

Bookkeeper and Payroll Specialist