ProAssisting - Remote Executive Assistance

Virtual Assistant

ProAssisting - Remote Executive Assistance

contract

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $28 per hour

Job Level

Mid-LevelSenior

Tech Stack

Assembly

About the role

  • Manage multiple email inboxes with professionalism and clarity
  • Coordinate a dynamic calendar across meetings, travel, and shifting priorities
  • Support client onboarding, communication, invoicing, and milestone tracking
  • Prepare therapy sessions by reviewing documentation, organizing materials, and conducting light research
  • Assist with trial preparation, including juror research, document organization, and material assembly
  • Track and organize tasks and projects to ensure smooth progress and follow-through
  • Take occasional calls on the client's behalf for communication and scheduling
  • Flag key priorities and provide end-of-day status updates
  • Assist with planning and executing the nonprofit's annual conference (speaker logistics, communications)
  • Create and schedule social media posts, write captions, design graphics, and maintain a basic content calendar
  • Engage with followers, tag partners, re-share content, manage comments, and keep bios, links, and analytics up to date

Requirements

  • Aligned with Core Values: Stand up for What's Right; Make People feel Seen and Safe; Give your All with Care and Precision; Savor Life's Beauty and Joy
  • Emotionally intelligent and proactive with strong follow-through
  • Excellent verbal and written communication skills
  • Exceptionally organized with strong attention to detail
  • Calm and composed under pressure; adapts quickly to change
  • Skilled at anticipating needs and staying one step ahead
  • Able to toggle between big-picture thinking and task execution
  • Comfortable initiating tasks and setting direction with limited guidance
  • Proactive, tech-savvy, quick to learn new tools and software
  • Able to build trust and rapport with clients through warm, polished communication
  • Comfortable with light human interaction (banter, memes, humor) while remaining professional
  • Confident in shaping early stages of tasks when the client is stuck
  • Experience with Google Workspace, Gmail, GCal, Superhuman, Calendly, Monday.com, Todoist, Canva, Slack, Twist, Cvent, and business social media is a plus
  • Able to pass a background check