PrimECS, LLC.

Engineering Executive Assistant

PrimECS, LLC.

part-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Manage and organize executive calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents for engineering projects.
  • Assist with project tracking, status updates, and reporting.
  • Organize and maintain engineering files, ensuring they are up-to-date and easily accessible.
  • Act as a liaison between engineering staff and other departments or external partners.
  • Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle day-to-day administrative tasks such as expense reports, office supplies, and equipment management.
  • Assist in the preparation of project proposals, budgets, and contracts.
  • Support the team with special projects as needed.

Requirements

  • Proven experience as an executive assistant or in a similar administrative role, preferably in an engineering environment.
  • Strong organizational, communication, and multitasking skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
  • Ability to handle sensitive and confidential information.
  • Strong attention to detail and ability to work independently.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project trackingreportingdocument preparationbudget preparationcontract management
Soft Skills
organizational skillscommunication skillsmultitasking skillsattention to detailindependence