Prevail

Administration

• Produce, format and quality-check professional documents, presentations and reports for internal and external stakeholders.
• Maintain organised filing systems across SharePoint and other document management platforms, ensuring information is accurate, secure and easily accessible.
• Administer the bid calendar, coordinating submission deadlines, internal reviews, Teams meetings and stakeholder inputs to ensure timely and compliant bid delivery.
• Perform regular Salesforce data audits to ensure CRM data accuracy, consistency and integrity, supporting reliable reporting, pipeline management and business development activities.
• Develop, maintain and improve proposal templates, ensuring consistency, quality and alignment with company branding and bid best practice.
• Manage shared inboxes, triaging enquiries and coordinating responses across Finance, HR and operational teams.
• Support contract administration by receiving, categorising and maintaining supplier, partner and client agreements within contract management and CRM systems.
• Prepare, issue, monitor and securely file Non-Disclosure Agreements (NDAs) and other commercial documentation.
• Coordinate diaries, meetings and travel arrangements for senior members of the Commercial Development and Senior Leadership team.
• Draft and coordinate internal communications, including weekly company updates and other business-wide announcements.
• Manage supplier and compliance portals, ensuring organisational information and documentation remains current.
• Conduct ad hoc research into markets, competitors, customers and industry developments to support commercial activities.
• Work closely with Marketing and other internal teams to support events, campaigns, business development initiatives and client-facing content.
• Act as a central point of coordination across teams, proactively identifying priorities, resolving administrative issues and ensuring work progresses efficiently.

Commercial Administrator