Payroll Tax Specialist
Banner Health
Payroll Specialist
PrePass
full-time
Posted on:
Location Type: Hybrid
Location: Phoenix • Arizona • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- **Essential Responsibilities****End-to-End Payroll Support and Employee Service**
- - Perform timely and accurate processing of bi-weekly payroll, including wage payment calculations, retro payments, termination pay, wage/tax reporting, garnishments, timekeeping maintenance, and voluntary/involuntary deduction data.
- - Process Call Center Agent activity-based compensation workflows and analysis.
- - Process off-cycle payrolls as needed.
- - Maintain and monitor the shared Payroll email inbox.
- - Serve as a primary contact for employee payroll inquiries, delivering accurate and timely support.
- **Data Reconciliation and Accuracy**
- - Maintain HSA tracking and reconciliation to ADP for accurate annual filings.
- - Assist with month-end close processes related to payroll, including reconciliations of accrued payroll, 401(k), and benefits.
- **Regulatory Compliance**
- - Assist with quarterly tax filing reviews and reconciliations (941 tracker, SUI, state, and local tax filings).
- - Support tax amendments and adjustment preparation for prior quarters, as needed.
- - Collaborate with the Senior Payroll Administrator on internal and external tracking to ensure year-round state and local tax jurisdiction compliance.
- - Maintain and create employer tax portals for state agency platforms.
- - Assist with payroll compliance related to compensation structures, pay policies, paycheck calculations, and pay statement requirements.
- **Process Improvements**
- - Evaluate and develop ADP reports to enable and enhance payroll auditing.
- - Support research and development of automated processes to improve efficiencies in the payroll function.
- - Develop and maintain payroll procedures.
- - Assist with developing and presenting payroll training for managers (e.g., timecard approval, temporary assignments, report functionality, and system familiarity).
- - Act as a backup for the Senior Payroll Administrator/Payroll Manager in training new hires or managers.
- **System Support**
- - Assist with ADP Workforce Now (WFN) system auditing and database integrity maintenance.
- - Create and manage support cases with the ADP team, maintaining follow-up until resolution.
- - Participate in ad hoc projects and tasks as determined by the Accounting or HR teams.
Requirements
- **Qualifications / Requirements**
- - Associate’s degree or some college preferred.
- - 2–4 years of hands-on, end-to-end payroll processing experience in a multi-jurisdiction environment required.
- - Experience in mid-sized organizations (300–600 employees) preferred.
- - ADP Workforce Now (WFN) experience strongly preferred.
- - Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, and reconciliation formulas).
- - Strong working knowledge of payroll tax regulations, wage and hour laws, and final pay requirements for multiple states (e.g., Arizona, Utah, California).
- - Demonstrated accuracy and consistent attention to detail in payroll functions, including wage calculations, deduction management, audits, and reconciliations.
Benefits
- **How We Will Take Care of You**
- - Robust benefit package that includes medical, dental, and vision that start on date of hire.
- - Paid Time Off, to include vacation, sick, holidays, and floating holidays.
- - 401(k) plan with employer match.
- - Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
- - Tuition Reimbursement Program.
- - Voluntary benefits, to include but not limited to Legal and Pet Discounts.
- - Employee Assistance Program (available at no cost to you).
- - Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
- - Community Give-Back initiatives.
- - Culture that focuses on employee development initiatives.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingwage payment calculationstax reportingdata reconciliationADP Workforce NowMicrosoft ExcelVLOOKUPpivot tablesreconciliation formulaspayroll auditing
Soft skills
attention to detailcommunicationproblem-solvingtrainingcollaborationcustomer serviceorganizational skillstime managementanalytical skillsadaptability