Manage end-to-end contractor lifecycle: outreach, onboarding, contracts, tracking, offboarding.
Draft engagement letters; secure approvals; prepare ICAs/FoOs; manage legal review and redlines.
Distribute executed contracts; coordinate W-9, ACH, and vendor setup in CloudSuite/PSA.
Maintain contractor systems; ensure IT provisioning and access (ERP, Workfront).
Track hours, monitor compliance, and resolve system issues in partnership with the Enterprise Systems team.
Support vendor and software utilization; maintain contract dates, license costs, and user lists.
Support the business in drafting and routing MSAs for new vendors; manage renewals and payment arrangements.
Govern tools tracker to prevent duplicate sign-ups and collaborate with IT where needed and identify areas of overlap; publish catalog for internal visibility.
Identify opportunities for multi-service line enterprise contracts; negotiate contracts as needed.
Partner with IT for security and compliance while retaining business-specific configurations.
Review timesheets and assist with adjustments; validate ERP data.
Maintain PSA admin access and Contract Management System licenses to support workflows for freelancers, vendors, and client-specific requests.
Coordinate with Finance and Legal for approvals and reporting needs.
Set up vendors and freelancers in Workfront; onboard and offboard users.
Manage exceptions reports, update user groups, and create new brands as needed to support 3rd party contractors.
Perform periodic audits (e.g., W-9 compliance, vendor documentation).
Support special projects across agency operations.
Facilitate end-of-month and monthly timecard/invoice reminders for Contractors and other vendors.
Assist with cross-functional requests from Operations, Finance, and IT as needed.

Requirements

Bachelor’s degree in Business, Communications, Marketing, finance or related field; 3-5 years of related experience, especially managing freelancers, vendors, and software in an agency agencies or life sciences setting.
Proven experience with contract administration and related tools (Icertis or similar), project/resource management experience and related tools (Workfront, PSA), and DAM workflows.
Strong negotiation, stakeholder/project management, and process design skills; high attention to detail and ability to manage fluctuating workloads.

Benefits

Health insurance
retirement savings benefits
life insurance
disability benefits
parental leave
paid time off for sick leave and vacation
discretionary annual bonus

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract administrationproject managementresource managementnegotiationprocess designdata validationcompliance monitoringaudit managementvendor managementfreelancer management

Soft Skills

attention to detailstakeholder managementcross-functional collaborationorganizational skillscommunication skillsproblem-solvingadaptabilitytime managementteam collaborationleadership