PowerLines

Chief of Staff

PowerLines

full-time

Posted on:

Location Type: Hybrid

Location: Washington • District of Columbia • Washington • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $100,000 - $150,000 per year

Job Level

Lead

About the role

  • Run weekly team meetings and lead preparation for internal team meetings, including development of agendas and notetaking
  • Manage internal and external workstreams and personnel, untangle internal bottlenecks and advance clarity, and ensure optimal organizational success
  • Lead organizational project management including management of team progress tracker and development of organizational KPIs, success metrics, and progress of workstreams
  • Support development of external engagement strategy and implementation plan for the organization, including conferences, media engagement and speaking opportunities, and strategic events and convenings
  • Support organizational and individual review processes, including development of organizational and individuals goals
  • Provide operational support to PowerLines projects and teams as needed
  • Support strategic planning and execution, keeping plans up to date to ensure our approach is relevant, responsive, and dynamic
  • Lead, develop, and assign ad hoc requests and special projects as needed
  • Develop and maintain internal databases, including team folders, customer relationship management (CRM) databases, and internal dashboards
  • Embed technological and AI solutions within the organization for efficiency and streamlined operations
  • Oversee planning and execution of logistics for strategic events and convenings
  • Execute processing of reimbursements, receipts, and other expenses
  • Manage hiring and onboarding of new team members, including drafting of role descriptions and contracts
  • Serve as an extension of the Executive Director, including attending internal and external meetings on behalf of the Executive Director as needed
  • Oversee development of briefing book for the Executive Director including internal documents for review and preparatory materials for meetings
  • Develop internal and external strategic memos, decks, and other materials
  • Work with the Executive Director on a regular basis to ensure that priorities and key tasks are completed
  • Draft internal memos and organizational messages to ensure strong internal communications and alignment
  • Ensure follow up with key contacts that the Executive Director makes during external engagements and coordinate follow up
  • Travel with the Executive Director as needed
  • Support the Executive Director in coordination with major philanthropic partners
  • Support drafting of fundraising decks, grant proposals and budgets, memos, reports, and other updates
  • Support development of impact and tracking reports, dashboards, annual impact report
  • Support building of organizational and team culture, including planning for team retreats, happy hours, and other team building events
  • Develop systems to ensure strong cross-departmental communications and collaboration
  • Support professional development opportunities for PowerLines team members

Requirements

  • 4-10 years of experience in strategy or management consulting, business, operations, project management, nonprofits, government, or a related field, preferably in a startup setting
  • An ability to “manage up” and engage effectively with team members
  • Strong project management skills, including an ability to track progress of complex workstreams
  • An orientation towards strategically removing organizational bottlenecks and streamlining internal processes and operations to maximize efficiency and impact
  • Excellent organizational skills and attention to detail, as well as an ability to multitask and prioritize high-volume, high-priority initiatives to deliver operational excellence
  • Excellent ability to communicate complex ideas in clear, concise terms, including verbally, in writing, and in presentations
  • A highly motivated self-starter with a “get stuff done” and “whatever it takes” mentality to deliver success and execute strategy
  • Strong emotional intelligence skills, including savviness in navigating complex settings with a diverse set of stakeholders
  • Capacity to thrive in an early-stage, fast-paced, dynamic, and uncertain startup environment, including an ability to identify priorities, function independently, and operate with tight timelines
  • A passion for advancing PowerLines’ mission of modernizing the utility regulatory system to lower utility bills and grow the economy through a consumer-centered lens
  • Familiarity with artificial intelligence (AI) tools and resources to strengthen organizational performance (Preferred)
  • Strategic thinking and creative problem solving skills, including an ability to think big-picture and translate ideas into strategy (Preferred)
  • Experience managing relationships with senior principals, including C-Suite executives, elected officials, or other high-level decision makers (Preferred)
  • Deep intellectual curiosity and thoughtfulness (Preferred)
Benefits
  • Unlimited PTO
  • Paid holidays
  • Health insurance
  • 401k employer match
  • Sick leave
  • Health and wellness benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementorganizational KPIssuccess metricscustomer relationship management (CRM)data analysisstrategic planningbudgetinggrant writingreportingevent planning
Soft Skills
communicationorganizational skillsattention to detailmultitaskingemotional intelligencestrategic thinkingproblem solvingself-starterteam collaborationrelationship management