PowerLines

Chief of Staff

• Run weekly team meetings and lead preparation for internal team meetings, including development of agendas and notetaking
• Manage internal and external workstreams and personnel, untangle internal bottlenecks and advance clarity, and ensure optimal organizational success
• Lead organizational project management including management of team progress tracker and development of organizational KPIs, success metrics, and progress of workstreams
• Support development of external engagement strategy and implementation plan for the organization, including conferences, media engagement and speaking opportunities, and strategic events and convenings
• Support organizational and individual review processes, including development of organizational and individuals goals
• Provide operational support to PowerLines projects and teams as needed
• Support strategic planning and execution, keeping plans up to date to ensure our approach is relevant, responsive, and dynamic
• Lead, develop, and assign ad hoc requests and special projects as needed
• Develop and maintain internal databases, including team folders, customer relationship management (CRM) databases, and internal dashboards
• Embed technological and AI solutions within the organization for efficiency and streamlined operations
• Oversee planning and execution of logistics for strategic events and convenings
• Execute processing of reimbursements, receipts, and other expenses
• Manage hiring and onboarding of new team members, including drafting of role descriptions and contracts
• Serve as an extension of the Executive Director, including attending internal and external meetings on behalf of the Executive Director as needed
• Oversee development of briefing book for the Executive Director including internal documents for review and preparatory materials for meetings
• Develop internal and external strategic memos, decks, and other materials
• Work with the Executive Director on a regular basis to ensure that priorities and key tasks are completed
• Draft internal memos and organizational messages to ensure strong internal communications and alignment
• Ensure follow up with key contacts that the Executive Director makes during external engagements and coordinate follow up
• Travel with the Executive Director as needed
• Support the Executive Director in coordination with major philanthropic partners
• Support drafting of fundraising decks, grant proposals and budgets, memos, reports, and other updates
• Support development of impact and tracking reports, dashboards, annual impact report
• Support building of organizational and team culture, including planning for team retreats, happy hours, and other team building events
• Develop systems to ensure strong cross-departmental communications and collaboration
• Support professional development opportunities for PowerLines team members