PowerCo

Administrative Assistant

PowerCo

full-time

Posted on:

Location Type: Office

Location: St. Thomas • Canada

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Salary

💰 CA$55,180 - CA$82,760 per year

About the role

  • The Administrative Assistant provides critical support to leader and departmental operations.
  • Reporting to Leader, this position offers a wide range of business supporting services including schedule management, administrative support, document management, project support, communication and coordination.
  • Schedule Management Manage schedules, coordinate meetings, arrange travel, and support logistics for leaders.
  • Prepare agendas, organize meeting setups, document minutes, and track follow‑up actions.
  • Process travel‑expense documentation and ensure compliance with company policies.
  • Serve as the primary contact for leaders during their absence.
  • Coordinate with internal teams, headquarters and external partners on timely feedback on requests.
  • Collaborate closely with other Administrative/Executive Assistants to maintain smooth operations.
  • Support onboarding and offboarding activities, manage office supplies, IT requests and general team administration.
  • Track and maintain documentations, protocols, and internal communications.
  • Process basic financial tasks including invoices, expense claims, and purchase orders.
  • Maintain and conduct periodic reviews physical files and shared drives: upload, organize, and publish key documents.
  • Assist with project tracking, timelines, budget and spending monitoring.
  • Assist in preparing status reports, dashboards, or summary slides for leadership.
  • Coordinate with cross functional teams to collect inputs for project deliverables and consolidate information.
  • Submit and track internal tickets (IT, Facilities, HRIS, Procurement) and ensure timely resolution.
  • Support the implementation and continuous improvement of administrative processes and workflows.
  • Handle sensitive and confidential information with the highest level of discretion.
  • Support departmental audits, compliance documentation, and process standardization.
  • Coordinate logistics for events, workshops, leadership visits, and meetings, including venues, catering, tech setup, and preparation of agendas and materials.

Requirements

  • College Diploma or equivalent in Business, Management or related field
  • 3-5 years of experience
  • Strong organizational and time management skills with the ability to prioritize tasks effectively
  • High degree of discretion and confidentiality required
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Takes initiative, is self-reliant and can work well under minimum supervision.
  • Ability to work in a dynamic environment, understand and handle last minute changes with professional demeanor and tact.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • High level of professionalism and discretion
  • Experience in a busy corporate and/or ramp-up setting preferred.
Benefits
  • Attractive Remuneration: The expected competitive compensation range for this position is $55,180 - $82,760 CAD, which includes base pay and target amount of short term incentive plan.
  • In addition we offer competitive benefits: our program is flexible to allow you to make the selections and get the coverage you need.
  • Pension and Retirement Savings: We contribute to a Registered Pension Plan and matching contribution to a retirement savings plan.
  • Employee Assistance Plan: We offer an Employee Assistance Plan which can support you in mental health, physical wellness and overall wellbeing.
  • Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.
  • Opportunities for development.
  • Relocation Support.
  • Opportunities to participate in exciting company events that give back to the community.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
schedule managementdocument managementproject supportfinancial tasksinvoicesexpense claimspurchase ordersproject trackingbudget monitoringcompliance documentation
Soft Skills
organizational skillstime managementdiscretioninitiativeself-relianceprofessional demeanortactwritten communicationverbal communicationteamwork
Certifications
College Diploma in BusinessCollege Diploma in Management