Executive Assistant

Poulin | Willey | Anastopoulo

full-time

Posted on: 3/17/2026

Location Type: Hybrid

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💰 $15 - $20 per hour

About the role

Manage executive tasks, follow ups, and priorities from assignment through completion
Track deadlines, initiatives, and key action items to ensure nothing falls through the cracks
Anticipate next steps and proactively identify what needs to happen to move projects forward
Provide clear and structured status updates so leadership has visibility into progress
Support scheduling, meeting preparation, documentation, and general executive coordination
Assist with research, operational tasks, and light case adjacent or administrative work when needed
Maintain organized workflows and ensure communications, notes, and follow ups are documented
Adapt to shifting priorities and support time sensitive requests as they arise

Strong ownership, accountability, and consistent follow through
Excellent prioritization skills and sound judgment when managing competing tasks
Clear, concise, and solution focused communication
Comfortable supporting different leadership styles and communication preferences
Ability to stay organized and proactive in a fast moving environment
Able to work independently with minimal supervision
Bonus if you have
Experience working as an Executive Assistant, Operations Assistant, or Project Coordinator
Familiarity with task management platforms such as ClickUp, Asana, or similar tools
Exposure to legal, administrative, or paralegal style work
Experience supporting multiple leaders or teams at once

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

ownershipaccountabilityprioritizationjudgmentcommunicationorganizationproactivityindependenceadaptabilitysupport