Administration Coordinator – m/f/d
Poseidon Services GmbH
full-time
Posted on:
Location Type: Hybrid
Location: Oyten • Germany
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About the role
- Coordination of sales inquiries
- Preparation of quotes, order processing and invoice generation
- Customer contact by phone and e-mail
- Coordination of appointments and bookings for trade shows and internal events
- Support for internal communications
- Handling daily internal and external communication, including incoming mail
- General administrative tasks, e.g. contract preparation and procurement of office supplies
- Support for accounting, e.g. cash management, dunning procedures and verification of supplier invoices
- Support for human resources, e.g. onboarding processes and contribution to company documents
- Preparation and creation of monthly reports
- Support for the support team in order entry
Requirements
- Completed commercial vocational training or equivalent qualification
- Excellent MS Office skills
- Strong organizational talent
- High degree of initiative, independence, commitment, reliability and flexibility
- Strong verbal and written communication skills
- Enjoyment of teamwork
- Good German language skills, both written and spoken
- Experience with ERP/inventory management systems is an advantage
Benefits
- A remarkable working atmosphere in a successful, growth-oriented company
- Exciting responsibilities in an open, collegial and agile working environment with flat hierarchies
- The possibility to work partially remotely
- Room for independent decision-making and active participation in shaping company culture
- An interesting, varied and responsible position
- Performance-based compensation and social benefits
- Comprehensive onboarding, good development prospects and extensive training opportunities
- Extensive employee benefits such as free soft drinks, corporate fitness, company pension scheme, supplemental health insurance and employee events
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
order processinginvoice generationcontract preparationprocurementcash managementdunning proceduressupplier invoice verificationmonthly reportsERP systemsinventory management systems
Soft Skills
organizational talentinitiativeindependencecommitmentreliabilityflexibilityverbal communicationwritten communicationteamworkenjoyment of teamwork
Certifications
commercial vocational trainingequivalent qualification