Pomelo

Executive Assistant

Pomelo

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Act as the right hand for all administrative and operational tasks, helping save time and resources
  • Manage/organize email inboxes and calendars, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
  • Proactively follow-up with timely reminders and to-do lists
  • Set the agenda and discussion points/topics for the executive's meetings
  • Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
  • Lead, manage, and oversee project timelines, budgets, and resources
  • Create knowledge bases, SOPs, and other documents based on business needs
  • Actively listen to feedback and gather insights to constantly identify opportunities for business improvement
  • Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
  • Ensure that all deadlines are met and all work is produced in a timely manner
  • Perform ad hoc administrative, business operations, and special project tasks as needed

Requirements

  • Bachelor’s degree in a relevant field
  • 4-5+ years in an executive assistant/operational/admin role supporting a C-suite executive
  • Professional fluency in English with excellent written, reading, and speaking skills
  • Proficient in Slack and Google Workspace; experience with project management tools is a plus
  • Ability to handle confidential information and anticipate needs
  • Ability to work in US time zone, 8 hours per day
Benefits
  • Competitive pay, always in US dollars
  • Work remotely from the comfort of your home
  • Health & wellness benefit
  • Paid holidays and time off
  • Performance and referral bonuses
  • Global exposure to the world’s best companies
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
budgetingexpense trackinginvoicingproject managementschedulingdocument creationknowledge base creationSOP development
Soft Skills
active listeningcommunicationorganizational skillstime managementproblem-solvinganticipation of needsattention to detail
Certifications
Bachelor’s degree