Executive Assistant – Healthcare Startup

Pomelo

full-time

Posted on: 1/24/2026

Location Type: Remote

✨ AI Apply

About the role

Act as the right hand for all administrative and operational tasks, helping save time and resources
Manage/organize email inboxes and calendars, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
Proactively follow-up with timely reminders and to-do lists
Set the agenda and discussion points/topics for the executive's meetings
Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
Lead, manage, and oversee project timelines, budgets, and resources
Create knowledge bases, SOPs, and other documents based on business needs
Actively listen to feedback and gather insights to constantly identify opportunities for business improvement
Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
Ensure that all deadlines are met and all work is produced in a timely manner
Perform ad hoc administrative, business operations, and special project tasks as needed

Bachelor’s degree in a relevant field
4-5+ years in an executive assistant/operational/admin role supporting a C-suite executive
Professional fluency in English with excellent written, reading, and speaking skills
Proficient in Slack and Google Workspace; experience with project management tools is a plus
Ability to handle confidential information and anticipate needs
Ability to work 12 hours per day, in addition to logging on Sundays

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

expense trackinginvoicingbudgetingproject management

Soft Skills

organizational skillscommunication skillsactive listeningtime managementproblem-solving

Certifications

Bachelor’s degree