Polygon Labs

Virtual Assistant

Polygon Labs

contract

Posted on:

Location Type: Remote

Location: Anywhere in Latin America

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About the role

  • Manage day-to-day scheduling and group meeting coordination across time zones and stakeholders.
  • Own inbox/calendar follow-ups, meeting confirmations, and logistical coordination.
  • Triage and escalate scheduling requests that meet the complexity threshold (e.g., sensitive, high-stakes, or multi-party coordination).
  • Adhere to SLAs and intake processes using ClickUp; ensure every request is complete and properly documented.
  • Enforce existing/corporate calendar hygiene best practices and utilize tools like templates and scheduling rules to reduce churn.
  • Partner with the Lead EA on onboarding, training, and continuous improvement of executive operations.

Requirements

  • 3+ years of experience in a remote administrative/virtual assistant, or operations coordinator role.
  • Strong written English communication skills; Spanish proficiency is a plus.
  • Proficiency with Google Calendar, Gmail, Slack, Telegram, and basic productivity tools.
  • Demonstrated ability to manage complex scheduling across global time zones.
  • Confidence to push back diplomatically and enforce clarity and completeness in requests.
  • High level of reliability, discretion, and trustworthiness with sensitive executive information.
  • Experience supporting executive leadership in fast-paced or startup environments.
  • Familiarity with ClickUp or similar task/project management systems.
  • Proven ability to work independently and thrive in an asynchronous, remote-first team.
Benefits
  • Remote first global workforce
  • Industry leading Medical, Dental and Vision health insurance*
  • Company matching 401k with 3% match*
  • $1,500 Home Office Set Up Allowance (life-time max)
  • $200 Annual Book Allowance Program
  • $75 Monthly internet or phone reimbursement
  • Flexible Time Off
  • Company issued laptop
  • Egg freezing, mental health, and employee wellness benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
schedulinglogistical coordinationcalendar managementdocumentationtask management
Soft Skills
written communicationdiplomacyreliabilitydiscretiontrustworthinessindependenceadaptability