PMB Property Improvements

Procurement

• Source and purchase materials required for Florida residential renovation projects
• Request, evaluate, and compare quotes from wholesalers and suppliers
• Negotiate pricing, delivery terms, and availability
• Track purchase orders, backorders, and deliveries
• Ensure materials meet Florida Building Code requirements (wind/hurricane ratings, fire ratings, plumbing/electrical specifications, etc.)
• Maintain accurate vendor, pricing, and product databases
• Vet subcontractor qualifications and prior experience
• Verify Florida licenses using DBPR and applicable county systems
• Collect and track COIs, W-9s, worker’s comp exemptions, and related documents
• Maintain clean, organized compliance files for all subcontractors
• Manage subcontractor schedules, availability, and trade alignment
• Communicate scopes, timelines, material requirements, and job details
• Track subcontractor performance, responsiveness, and reliability
• Build and maintain strong relationships with distributors, manufacturers, and wholesalers
• Develop and maintain a preferred vendor list by trade and product category
• Coordinate returns, exchanges, bulk orders, and delivery arrangements
• Stay updated on inventory availability, pricing changes, and product updates
• Ensure all vendor deliveries meet project deadlines and jobsite requirements
• Assist with permit documentation, submittals, revisions, and follow-ups
• Track permitting requirements, inspection results, and revision notes
• Prepare code-compliant job packets and material lists
• Maintain organized Google Drive project folders and documentation
• Follow up with subcontractors for updates, progress, and completion notes
• Provide daily or weekly operational updates to leadership
• Track lien releases, payment documentation, and NTO-related files
• Ensure subcontractors meet all Notice to Owner and Florida lien law requirements
• Maintain audit-ready project folders to protect the company’s contractor license
• Track expiration dates for licenses, insurance, and compliance documentation

Procurement, Vendor & Subcontractor Operations Coordinator

Account Executive

• Client Engagement – Meet with pre-qualified leads and convert them into signed contracts.
• Sales Consultations – Evaluate property needs, present tailored solutions, and collect project details using an iPad-based system.
• Site Visits – Conduct on-site assessments, take accurate measurements, and document scope details for estimators.
• Team Collaboration – Coordinate with estimators, project managers, and procurement to ensure accurate proposals and smooth project handoffs.
• Pipeline Management – Maintain and track sales pipeline through our CRM and provide regular performance updates.
• Follow-Up & Relationship Building – Ensure consistent client communication and build strong relationships for repeat and referral business.

Sales Representative

Sales

• Lead, mentor, and support a team of three sales representatives
• Implement training and development programs to enhance closing skills and operational knowledge
• Build and maintain strong client and partner relationships
• Drive team performance toward a monthly quota of $400,000 in residential construction sales
• Collaborate with leadership to align sales strategies with company growth goals

Sales Manager – Residential Construction

Designer

• Space plan with ergonomics, flow, and proportion in mind.
• Guide clients with tasteful, upscale design decisions that stay within budget.
• Curate and select finishes: tile, countertops, flooring, hardware, lighting, cabinetry, and furnishings.
• Build direct-to-manufacturer relationships to unlock pricing, exclusivity, and efficiency.
• Negotiate pricing and terms with suppliers and manufacturers.
• Collaborate with PMB project managers to ensure materials align with construction timelines.

Interior Designer, Materials Curator

Project Manager

• Oversee construction projects from planning through completion
• Coordinate subcontractors, vendors, inspectors, and clients
• Ensure all projects meet budget, quality, and timeline standards
• Manage permitting processes and ensure compliance with Florida building codes and regulations
• Utilize company platforms (HouzzPro, DripJobs, QuickBooks, Google Workspace, Handoff AI) for project tracking and reporting
• Submit daily end-of-day project status reports detailing progress, issues, and next steps
• Attend up to one scheduled daily meeting (virtual or in-person)
• Maintain accurate documentation, including uploading site photos and notes daily

Construction Project Manager

• Engage with pre-qualified leads and conduct sales consultations to convert inquiries into signed contracts
• Evaluate property needs during virtual or on-site meetings, take precise measurements, and document project scope using an iPad-based system
• Coordinate with estimators, project managers, and procurement to ensure accurate proposals and smooth project handoffs
• Manage your sales pipeline using our CRM, keeping detailed records and regularly updating your performance metrics
• Maintain consistent communication with clients through timely follow-ups, building strong relationships that lead to repeat and referral business
• Work remotely and independently, staying responsive to emails, messages, and scheduled sales meetings
• Leverage our AI-powered estimating tools and digital platforms to build accurate proposals and deliver a professional client experience

• Lead and coordinate all aspects of construction projects, ensuring timely and efficient execution.
• Collaborate with project managers and site supervisors to maintain high standards and effective communication.
• Optimize labor, materials, and equipment to maximize efficiency and productivity across all projects.
• Oversee project budgets, control costs, and implement strategies to ensure profitability.
• Hire, train, and manage team members, fostering a positive, growth-oriented work environment.
• Build and maintain strong relationships with clients, ensuring high levels of satisfaction throughout the project lifecycle.
• Negotiate contracts and maintain productive relationships with suppliers and subcontractors.
• Manage the permitting process, ensuring all necessary approvals are obtained in compliance with local regulations.
• Develop and refine processes and procedures for efficient project execution and continuous improvement.

Financial Planning and Analysis

• Own finance for a fast-growing GC/remodeling firm
• Prepare, submit, and track AIA billing
• Manage retainage, lien waivers, and closeout
• Implement revenue policies so revenue is recognized only when earned
• Own a rolling 13-week cash flow; forecast materials/labor draws
• Call clients directly; build rapport; secure timely payments
• Educate clients on HELOC/renovation loan options and payment calendars
• Job costing, variance analysis, overhead allocation

Procurement, Vendor & Subcontractor Operations Coordinator

Sales Representative

Sales Manager – Residential Construction

Interior Designer, Materials Curator

Construction Project Manager

Sales Representative

Construction Project Manager

Sales Manager – Residential Construction

CFO