PikPok

Administrative Assistant

PikPok

full-time

Posted on:

Location Type: Hybrid

Location: Medellín • Colombia

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About the role

  • - Keep Us Organized: Maintain accurate administrative records, documents, training logs, and visitor registries so we are always audit-ready.
  • - Support Operations: Manage and organize financial and administrative information in accounting software by handling payments, invoices, and administrative transactions to keep our financial flows moving efficiently.
  • - Oversee Health & Safety: Monitor facility conditions, support Occupational Health and Safety (OHS) activities, and follow up on requirements to maintain a safe, functional environment and ensure the office is a great place to work.
  • - Connect the Team: Organize meetings and activities focused on employee well-being, supporting the Administrative and Culture areas in their approach, information, and support for their implementation.
  • - Manage Resources: Participate in minor purchasing processes, negotiate with suppliers, and manage inventory to ensure the workplace is prepared for our operations.

Requirements

  • - Ideally, 2 years’ experience in similar positions.
  • - Bachelor’s degree in a related field, such as Business Administration or Management, or Management Engineering.
  • - Intermediate knowledge of English (B2) for written and verbal communication (assessed).
  • - Good fundamentals of administration, accounting, and finance.
  • - Proven reliability when handling sensitive information and deadlines, ensuring trust and confidentiality.
  • - Knowledge of Financial Management software.
  • - A service-oriented mindset when interacting with employees and suppliers, fostering a welcoming and supportive environment ("Treating people as people").
  • - Strong attention to detail in data entry and document verification to minimize errors in administrative records.
  • - Adaptability when facing changing operational priorities, maintaining calm and effectiveness.
  • - Advanced knowledge of office administration and record-keeping practices.
  • **Desired knowledge**
  • - Intermediate knowledge of basic Colombian regulations on labor and occupational health and safety (OHS).
  • - Intermediate knowledge of SIIGO - payroll and accounting module.
Benefits
  • - Hybrid work. PikPok has a flexible approach to splitting your time between working in the office and working from home.
  • - Health insurance.
  • - One-time home buyer bonus.
  • - Staff referral recruitment bonus.
  • - Partial rebate on mobile phone and tablet upgrades.
  • - Monthly self-directed Lab Days, annual game jams, and a variety of training and learning opportunities.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrationaccountingfinancedata entrydocument verificationfinancial management softwareSIIGOrecord-keeping practicesaudit readinessinventory management
Soft Skills
attention to detailadaptabilityservice-oriented mindsetreliabilityconfidentialitycommunicationorganizational skillsteam collaborationproblem-solvingemployee well-being support
Certifications
Bachelor’s degree in Business AdministrationBachelor’s degree in ManagementBachelor’s degree in Management Engineering