Serve as the primary administrator for PHNX’s DLA SBIR Phase II contract
Manage invoicing, cost tracking, and compliance with FAR/DFARS requirements
Maintain a DCAA-compliant accounting system
Prepare and submit contract invoices (progress billings) in accordance with FAR 52.216-7
Ensure PHNX meets the SBIR percentage-of-work requirements
Serve as primary point of contact for DCMA contracting officers and DCAA auditors
Track and enforce cost allowability under FAR Part 31
Manage DLA Clause H-08 public release review requirements
Prepare and submit reimbursement requests and financial reports (SF-425) to DOE
Maintain detailed budget-vs-actuals tracking across all active contracts and grants

Requirements

5+ years of experience in DOD contract administration
Working knowledge of FAR Part 31 cost principles, FAR 52.216-7 billing requirements, and DCAA accounting system standards (SF-1408)
Direct experience preparing or supporting DCAA preaward surveys, accounting system audits, or incurred cost submissions
Demonstrated ability to set up and maintain DCAA-compliant accounting practices: direct/indirect cost segregation, timekeeping systems, indirect rate development, and unallowable cost identification
Experience with DOE, DOD, or similar federal agency grant/award financial reporting (SF-425, progress reports)
Strong proficiency in Excel/Google Sheets and familiarity with accounting or ERP systems used in government contracting (e.g., QuickBooks with job costing, Unanet, Deltek)
U.S. citizenship (required due to federal funding obligations)

Benefits

Flexibility to work remotely on your own schedule
Potential path to a permanent role as PHNX scales

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

DOD contract administrationFAR Part 31 cost principlesFAR 52.216-7 billing requirementsDCAA accounting system standardsDCAA-compliant accounting practicescost segregationtimekeeping systemsindirect rate developmentunallowable cost identificationfinancial reporting

Soft Skills

communicationorganizational skillsattention to detail