Proposal Manager
PGLS
full-time
Posted on:
Location Type: Remote
Location: Virginia • United States
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About the role
- Lead narrative-style proposal efforts from kickoff through submission (RFPs, RFQs, RFIs, unsolicited), often managing multiple active opportunities at once.
- Analyze and “shred” RFPs to identify requirements, evaluation criteria, compliance elements, and response strategies.
- Own proposal operations, including schedules, compliance matrices/checklists, outlines, forms, trackers, task plans, and submission requirements, and make day-to-day decisions related to proposal workflows and priorities.
- Lead proposal meetings (kickoffs, strategy/solutioning, reviews), document decisions/action items, and drive follow-through.
- Coordinate inputs from subject matter experts, writers, pricing, and leadership; hold contributors accountable to deadlines and content requirements, escalating risks when needed.
- Contribute to proposal strategy by helping shape win themes and messaging and identifying risks, gaps, and opportunities early.
- Plan and manage structured proposal reviews (compliance, content, quality checks); review, edit, and refine content for clarity, cohesion, and a polished final product.
- Support the usage of reusable content library (templates, boilerplate, past performance) and support continuous improvement.
- Use and improve proposal tools and workflows (ClickUp, Responsive/Loopio or similar), including AI-enabled/agentic automation where appropriate.
- Support related activities as needed (capture support, internal documentation, training, proposal operations).
Requirements
- 3-5 years of hands-on proposal management experience in fast-paced, narrative-style proposal environments.
- Demonstrated ability to independently analyze and “shred” RFPs to identify requirements, evaluation criteria, and compliance needs.
- Proven experience managing multiple concurrent proposal efforts with competing deadlines.
- Comfort supporting proposal strategy and early opportunity shaping without a dedicated capture team.
- Strong ownership of proposal operations, including schedules, compliance matrices, and review processes.
- Strong writing, editing, and organizational skills.
- Advanced proficiency in Microsoft Word, including use of styles, templates, section formatting, and document controls required for large, complex proposal documents.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
proposal managementRFP analysiscompliance matricescontent editingdocument formattingproposal strategyproject managementtask planningquality checksnarrative writing
Soft Skills
organizational skillsleadershipcommunicationaccountabilityproblem-solvingcollaborationtime managementattention to detailstrategic thinkingadaptability