Petroineos Trading Limited

Accounts Payable

• Check and process approved expense claims that are within the company expense policy, in a timely manner in Concur and SAP systems.
• Check and process approved invoices in a timely manner in Concur and SAP systems, ensuring invoices are posted to the correct GL accounts and cost centres accurately.
• Merge SAP doc posting journal, Concur approval and supplier invoice for approval from Financial Reporting Manager and thereafter for payment processing with Treasury team.
• Monitor on a weekly basis invoices and expenses that are still awaiting in the approval workflow process and chase relevant approvers to ensure no delay in the processing of the expense claim or payment of the invoice.
• Prepare recharge invoices within group companies and arrange payment in a timely manner.
• Work with settlement team and treasury team for routine and urgent payment requests.
• Process daily cash clearing journals and liaise with Treasury and Settlements Teams on uncertain transactions and open items not cleared respectively.
• Assist in the set-up on new vendor set-up in the PCIL SAP system with our HQ.
• Prepare non-trade accruals for the month-end close.
• Assist in the monthly fixed costs analysis submission to dept. heads and VPs.
• Assist in annual fixed cost budgeting process and cost challenging tasks.
• Assist in the maintenance of Concur administration and mappings to SAP. Keep up-to-date on new updates with Concur through webinars online.
• Assist in the maintenance of new and existing standing orders and post monthly transactions in SAP.
• Other accounts payable related responsibilities

Accounts Payable Analyst

Support Engineer

• Protect and maintain the production environment of PITL trading systems
• Ensure that systems are available and functioning in line with business expectations
• Running End of Day processes
• Implementing auditable processes and improvements to continually improve customer service
• Log and manage incidents through to resolution
• Ensure tracking and resolution of issues by 3rd line support
• Develop production support infrastructure, processes and procedures to improve the quality of service
• Clear documentation explaining how to resolve key software issues
• Manage end of day application processes
• Provide support in the fail over to disaster recovery environment

Application Support Analyst

• The Accounts Payable Assistant plays a key role in the day-to-day financial operations of the business
• 12-month fixed term position
• Check and process approved expense claims that are within the company expense policy, in a timely manner in Concur and SAP systems
• Check and process approved invoices in a timely manner in Concur and SAP systems, ensuring invoices are posted to the correct GL accounts and cost centres accurately
• Merge SAP doc posting journal, Concur approval and supplier invoice for approval from Financial Reporting Manager and thereafter for payment processing with Treasury team
• Monitor on a weekly basis invoices and expenses that are still awaiting in the approval workflow process and chase relevant approvers to ensure no delay in the processing of the expense claim or payment of the invoice
• Prepare recharge invoices within group companies and arrange payment in a timely manner
• Work with settlement team and treasury team for routine and urgent payment requests
• Process daily FEBAN clearing journals and liaise with Treasury and Settlements Teams on uncertain transactions and open items not cleared respectively
• Assist in the set-up on new vendor set-up in the PCIL SAP system with our HQ
• Prepare non-trade accruals for the month-end close
• Assist in the quarterly fixed costs analysis submission to dept. heads and VPs
• Assist in annual fixed cost budgeting process and cost challenging tasks
• Assist in the maintenance of Concur administration and mappings to SAP and keep up-to-date on new updates with Concur
• Assist in the maintenance of new and existing standing orders and post monthly transactions in SAP
• Other accounts payable related responsibilities

Accounts Payable Assistant

Financial Planning and Analysis

• The Financial Analyst plays a fundamental role in the day to day financial operations of Petroineos' trading business. This is a 12-month FTC position.
• Work closely with settlements and financial control teams to ensure accurate and timely posting of entrepreneur trading (ET) journals in SAP and to reconcile MI/MA differences.
• Prepare balance sheet reconciliations and ageing analysis for ET business and work closely with refinery sites to reconcile I/C balances at the month-end.
• Manage various activities associated with cash management process such as bank statement uploading, reconciliations, treasury end of day process and similar.
• Prepare financial reports and analysis needed for monthly/quarterly and annual closing (including local management report, and HQ analysis).
• Support the internal and external audit by responding to queries in a timely manner.
• Prepare the monthly gross margin result and monthly broker exchange reconciliations.
• Perform other analysis, ad hoc projects and duties as needed.