Petmate

Accounts Payable

• The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, account reconciliations, and related accounting functions.
• This role supports a fast-paced, growing organization by ensuring data accuracy, resolving discrepancies, maintaining positive vendor relationships, and partnering closely with internal teams.
• The Accounts Payable Specialist also assists with month-end close activities, banking transactions, vendor onboarding, and special projects assigned by management.
• Invoice Processing & Payment Execution: Process a high volume of domestic and international invoices, including freight, customs, landed costs, bill-of-lading invoices and tax-related payments.
• Perform two- and three-way matching of invoices, purchase orders, and receipts.
• Review invoices for accuracy, proper documentation, cost-center coding, and compliance with company policies.
• Analyze and resolve invoice holds and discrepancies related to pricing, quantities, and inventory receipts; partner with buyers to correct or close purchase orders as needed.
• Determine taxability and accrue sales and use tax on invoices when appropriate.
• Obtain required approvals and monitor approval status using the automated ERP workflow approval process as required.
• Prepare weekly funding requests and process payments via check, ACH, wire transfer, and virtual credit card; securely transmit payment files to the bank.
• Support processing of automated bank withdrawals by obtaining invoices, recording transactions, and reconciling payments.
• Vendor Management & Customer Service: Serve as an internal and external point of contact for AP-related inquiries.
• Collaborate with Sales, Finance, and other departments to resolve AP issues and support business objectives.
• Maintain professional, responsive, and solution-oriented communication with vendors and internal stakeholders.
• Ensure accuracy of vendor master data, complete new vendor applications.
• Data Management, Banking & Reconciliation: Import, format, and analyze shipping invoices (e.g., FedEx, UPS); allocate charges to appropriate cost centers and investigate exceptions.
• Record daily banking transactions, reconcile debit activity, and match transactions to online banking data.
• Track, reconcile, and clear automatic withdrawals to ensure all related invoices are properly recorded.
• Prepare and maintain account analyses for prepaid expenses, accrued benefits, and other assigned general ledger accounts.
• Reporting, Month-End & Administrative Support: Contribute to weekly cash forecasts and assist with ad hoc reporting requests.
• Support month-end close activities, including accruals, reconciliations, AP uploads, and recurring journal entries.
• Support ongoing AP and accounting projects assigned by management.
• Ensure proper organization, retention, and audit readiness of electronic AP files, vendor records, invoices, and supporting documentation.
• Process incoming mail for the AP function as needed.
• Assist with annual physical inventory counts.