Accounts Payable Specialist

Petmate

Accounts Payable Specialist managing vendor invoices and payments for a leading pet supply company. Collaborating with internal teams and assisting month-end close activities.

Posted 4/29/2026full-timeArlington • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, account reconciliations, and related accounting functions.
This role supports a fast-paced, growing organization by ensuring data accuracy, resolving discrepancies, maintaining positive vendor relationships, and partnering closely with internal teams.
The Accounts Payable Specialist also assists with month-end close activities, banking transactions, vendor onboarding, and special projects assigned by management.
Invoice Processing & Payment Execution: Process a high volume of domestic and international invoices, including freight, customs, landed costs, bill-of-lading invoices and tax-related payments.
Perform two- and three-way matching of invoices, purchase orders, and receipts.
Review invoices for accuracy, proper documentation, cost-center coding, and compliance with company policies.
Analyze and resolve invoice holds and discrepancies related to pricing, quantities, and inventory receipts; partner with buyers to correct or close purchase orders as needed.
Determine taxability and accrue sales and use tax on invoices when appropriate.
Obtain required approvals and monitor approval status using the automated ERP workflow approval process as required.
Prepare weekly funding requests and process payments via check, ACH, wire transfer, and virtual credit card; securely transmit payment files to the bank.
Support processing of automated bank withdrawals by obtaining invoices, recording transactions, and reconciling payments.
Vendor Management & Customer Service: Serve as an internal and external point of contact for AP-related inquiries.
Collaborate with Sales, Finance, and other departments to resolve AP issues and support business objectives.
Maintain professional, responsive, and solution-oriented communication with vendors and internal stakeholders.
Ensure accuracy of vendor master data, complete new vendor applications.
Data Management, Banking & Reconciliation: Import, format, and analyze shipping invoices (e.g., FedEx, UPS); allocate charges to appropriate cost centers and investigate exceptions.
Record daily banking transactions, reconcile debit activity, and match transactions to online banking data.
Track, reconcile, and clear automatic withdrawals to ensure all related invoices are properly recorded.
Prepare and maintain account analyses for prepaid expenses, accrued benefits, and other assigned general ledger accounts.
Reporting, Month-End & Administrative Support: Contribute to weekly cash forecasts and assist with ad hoc reporting requests.
Support month-end close activities, including accruals, reconciliations, AP uploads, and recurring journal entries.
Support ongoing AP and accounting projects assigned by management.
Ensure proper organization, retention, and audit readiness of electronic AP files, vendor records, invoices, and supporting documentation.
Process incoming mail for the AP function as needed.
Assist with annual physical inventory counts.

Requirements

What you’ll need

Proficiency in Oracle or similar ERP systems; experience with OTM and EDI preferred.
Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, macros); proficiency in Microsoft Word.
Solid understanding of basic accounting principles.
Strong understanding of tax compliance and 1099 reporting.
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
High level of accuracy, attention to detail, confidentiality and ethical standards.
Positive, professional relationships with vendors and coworkers.
Strong analytical and problem‑solving abilities.
Ability to work both independently and in a team environment.
Exhibit strong collaboration and communication within the accounting team and across departments.
Demonstrate initiative to improve processes, increase efficiency, and strengthen internal controls.
Associate’s degree required; Bachelor’s degree in Accounting or Finance preferred.
Minimum of 3 years of Accounts Payable experience.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoice processingpayment executionaccount reconciliationstax compliance1099 reportingdata analysisbanking transactionsmonth-end closeExcelOracle

Soft Skills

organizational skillsattention to detailproblem-solvingcollaborationcommunicationinitiativeconfidentialityprofessionalismability to manage multiple prioritiesability to work independently

Certifications

Associate's degreeBachelor's degree in AccountingBachelor's degree in Finance