Perk

Personal Assistant – CEO

Perk

full-time

Posted on:

Location Type: Hybrid

Location: Barcelona • Spain

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • You will develop a close, trusted working relationship with the CEO and his family, becoming a long-term partner in managing personal priorities with discretion, foresight and sound judgement.
  • Handle a variety of personal tasks for the CEO working alongside the Executive Assistant being the point of contact for related tasks.
  • Alongside the support of the CEOs Executive Assistant you will act with autonomy and judgement, making informed decisions on behalf of the CEO where appropriate and escalating only when necessary.
  • Manage the CEO's personal calendar: Schedule and prioritise appointments and travel arrangements, while considering the CEO's time constraints and preferences.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries for the CEO and his family. Ensure the CEO is well-prepared for trips.
  • Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence.
  • Communication: Act as a liaison between the CEO and various stakeholders, including family members, friends, and personal advisors, to ensure effective communication and coordination.
  • Event Planning: Assist in planning and coordinating personal events, celebrations, and gatherings.
  • Problem-Solving: Address issues and challenges that may arise in the CEO's personal life, finding efficient and effective solutions. Third door thinking.
  • General Administrative Support: Perform various administrative tasks, such as managing personal invoices, phone calls, home projects and other duties as assigned.
  • Organise personal documents to be signed internally or via a Notary.
  • Process the CEO’s personal expenses and payment of invoices.

Requirements

  • Previous experience in a Personal Assistant role supporting a Senior Executive (ideally CEO) in a busy fast paced corporate environment.
  • A strong sense of ownership and pride in the Personal Assistant profession, with an understanding of the standards, discretion and judgement required at senior and UHNW level.
  • Fluent in Spanish, Catalan and English a must.
  • Experience in managing frequent travel coordination.
  • Experience planning events and meetings.
  • Proficiency in calendar and email management systems; GoogleSuite / Slack.
  • Exceptional organisational skills and the ability to manage multiple tasks simultaneously.
  • Strong communication and interpersonal skills; ability to build rapport quickly and manage stakeholder expectations.
  • Strong problem-solving abilities and adaptability.
  • Not afraid to innovate: you create elegant solutions to smaller problems or projects to constantly optimise time and task management.
  • Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.
  • Be a team player. Strong ability to work collaboratively with other people across the organisation and an understanding of how to get the best out of people.
  • Flexibility to work outside of normal working hours and be available should emergencies arise within your work remit with the CEO.
Benefits
  • Receive competitive compensation and equity ownership in Perk
  • Rest and recharge with our generous allocation of vacation days plus public holidays
  • Take control of your physical health with your choice of private healthcare or a gym allowance
  • Know that your loved ones are protected financially through your Life Insurance if the worst were to happen
  • Join our unforgettable Perk events, including our spectacular annual summer party
  • Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
  • Make your money go further with our flexible compensation plan
  • Focus on your family with 17 weeks’ paid parental leave during your child’s first year
  • Contribute to your community with 16 paid hours per year to spend volunteering for your dearest charitable causes
  • Broaden your horizons with up to 20 "Work from Anywhere" days per year
  • Nurture your language skills with in real-life English, Spanish and Catalan lessons
  • Follow your passions and take a four-week, fully paid sabbatical once you reach 5 years
  • Let us help you move to one of our hubs with relocation support

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel coordinationevent planningadministrative supportexpense processingdocument organizationproblem-solvingtask managementemail management
Soft skills
emotional intelligencecommunicationinterpersonal skillsorganizational skillsproactive approachadaptabilityteam playerownershipdiscretionjudgement